Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology, on behalf of the divisions of Building Services and Neighborhood Services, to modify the annual maintenance service agreement in accordance with the terms and conditions established in the original agreement. Currently, Accela, Inc. is the owner of the programming code embedded within software awarded in the original contract with Open Data Systems, Inc. (CT-17745). This contract modification will continue the provisions for services between the City of Columbus and Accela, Inc. for the purpose of software and support maintenance services benefiting the Department of Development, Building Services Division, Neighborhood Services Division as well as the Department of Public Utilities and Transportation Division of the Public Service Department. These maintenance and support services include technical assistance and support, upgrades and telephone support services for the Accela Enterprise (AE) System application used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Without the passage of this legislation, the Department of Technology will lose the ability to maintain the AE application, eliminating the ability to provide web access for building permits, data and information utilized by citizens regarding issues such as building permits and inspections.
This ordinance authorizes payment for the annual maintenance and support on the Accela application, for the period of March 31, 2006 through April 1, 2007.
FISCAL IMPACT:
The amount of $176,010.00 was expended in fiscal year 2004 for services provided by Accela, Inc. During the fiscal year 2005, $172,062.00 was expended for on-going maintenance and support services. Currently, funding in the amount of $210,298.00 is budgeted and available in the 2006 Department of Technology's budget, split among various agencies within the 2006 internal services fund, for the period of March 31, 2006 through
April 1, 2007.
CONTRACT COMPLIANCE: 94-2767678 Expiration: 12/01/2006
Title
To authorize the Director of the Department of Technology to modify and extend a contract with Accela, Inc., for the Building Services Division, for software and support maintenance services; and to authorize the expenditure of $200,739.00 from the Department of Technology, internal services fund. ($200,739.00)
Body
WHEREAS, the Department of Technology, on behalf of Building Services and Neighborhood Services, needs to modify and extend the existing contract associated with purchase order EL001714, for software and support maintenance services for the city's building permits, code and Geographic Information System (GIS), and
WHEREAS, Accela, Inc. is the owner of the programming source code embedded within software awarded in the original contract with Open Data Systems, Inc., and
WHEREAS, the Department of Technology now requires and recommends a modification of this contract by and between the City of Columbus and Accela, Inc. to continue software and support maintenance services, and
WHEREAS, without the passage of this legislation, the Department of Technology will lose the ability to maintain the Accela application, losing the ability to provide web access for building permits, data and information utilized by citizens regarding building permits and inspections, and
WHEREAS, the modification of this contract between Accela, Inc. and the City of Columbus, shall not exceed the amount of $200,739.00 budgeted and available within the 2006 Department of Technology, internal services fund, and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to modify and extend the contract with Accela, Inc., to maintain software and support maintenance services without interruption, thereby preserving the public health, peace, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of Building Services Division and Neighborhood Services Division, be and is hereby authorized to modify and extend a contract associated with purchase order EL001714 for the software and support maintenance services provided by Accela, Inc.
SECTION 2: That the expenditure of $200,739.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Subfund:600|OCA Code: 514600|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $5,854.89 Water
Div.:47-01|Fund:514|Subfund:550|OCA Code: 514550|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $1,756.47 Electricity
Div.:47-01|Fund:514|Subfund:650|OCA Code: 514650|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $6,440.38 Sewer and Drains
Div.:47-01|Fund:514|Subfund:599|OCA Code: 514599|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $4,014.78 Transportation
Div.:47-01|Fund:514|Subfund:240|OCA Code: 514240|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $116,428.61 Building Services
Div.:47-01|Fund:514|Subfund:010|OCA Code: 440147|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $66,243.87 Development
SECTION 3: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.