Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of equipment associated with the Metronet Uninterruptible Power Supply project. This purchase order will be created utilizing the terms and conditions from a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, with the following vendor:
Blue Apple Technologies, Liebert hardware $89,918.40 (FL004870, BPCMP23A - Expiration Date: 6/30/14)
Blue Apple Technologies will be supplying hardware via Liebert UTC contract with the City of Columbus.
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to upgrade hardware that has reached End Of Life (EOL) support. These upgrades are associated with the installation of Uninterruptible Power Supplies (UPS) which will protect network equipment that provide data delivery services across the City and avoid lengthy outages due to electrical power fluctuations or failures.
This effort is necessary to effectively mitigate the risk of service interruption to the City's Metronet network infrastructure which will lessen any risks associated with technology and communications services essential for daily operations. In addition, the upgrade will minimize disruptions of critical functions as a result of aging infrastructure component failures.
FISCAL IMPACT:
Approval of this ordinance will allow for the expenditure of $89,918.40, for the Metronet Uninterruptible Power Supply (Project # 470046-100003), utilizing Blue Apple Technologies. Funding for this project in the amount of $89,918.40 is available within the Department of Technology, Information Services Capital Improvement Fund. The cost associated with this ordinance ($89,918.40);
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Blue Apple Technologies F.I.D#/C.C.#: 20 - 1963069 Expiration Date: 06/30/2014
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology to establish a purchase order with Blue Apple Technologies utilizing a pre-existing Universal Term Contract for the acquisition of equipment associated with the Metronet Uninterruptible Power Supply project; to authorize the expenditure of $89,918.40 from the Department of Technology, Information Services Bond Fund. ($89,918.40)
Body
WHEREAS, the Department of Technology's Metronet Services provides data connectivity that allows all city agencies and departments to communicate and support other business functions; and
WHEREAS, currently, the Department of Technology has a need to upgrade hardware connected to the Metronet's network infrastructure, and
WHEREAS, these services needed through the approval of this ordinance, consist of hardware purchases associated with the Metronet Uninterruptible Power Supply project. This upgrade is needed to replace aging network infrastructure components; and
WHEREAS, it is necessary for the Director of the Department of Finance and Management on behalf of the Department of Technology to establish a purchase order with the Blue Apple Technologies for hardware, in connection with the Metronet Uninterruptible Power Supply project, from a pre-existing Universal Term Contract (UTC) and to authorize this expenditure or so much thereof as required, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish a purchase order with Blue Apple Technologies for hardware, in connection with the Metronet Uninterruptible Power Supply project from a pre-existing Universal Term Contract (UTC), established through the competitive bid process by the Purchasing Office, in the amount of $89,918,40.
SECTION 2: That the expenditure of $89,918.40 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Subfund: 02| OCA Code: 470046| Project Number: 470046- 100003 | Project Name: Metronet Uninterruptible Power Supply | Obj. Level 6: 6644| Amount $89,918.40
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.