Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road project. The Department of Public Utilities will also participate in the project and construction of sewer lines will be included.
Work in this project includes the reconstruction of Fairwood Avenue from Watkins Road to Koebel Road. Total length of reconstructed roadway with curb and gutter will be approximately 2,640 feet. 6,125 feet of 5 foot wide sidewalk is also planned for both sides of the improvement and will tie into existing sidewalks on side streets. Approximately 3,500 feet of storm sewer improvements are also included in the project. These storm sewers will be constructed south along Fairwood Avenue from Watkins Road to Southfield Drive and west along Southfield Drive from Fairwood to Woodway Drive.
24 ADA ramps will be added or reconstructed in this project. There is one bus transit route within the limits of this project, COTA route number 8. This project complies with the recommendation of the Pedestrian Thoroughfare Plan because it will install a 5 foot wide sidewalk and a tree lawn on both sides of the roadway. This project meets the complete street criteria. Pedestrian generators and destinations impacting the proposed project include residents walking to the bus stops, school children walking to or coming from Marion Franklin High School, Watkins Elementary School and Beery Elementary School.
Construction of new storm sewers south along Fairwood Avenue from Watkins Road to Southfield Drive, and construct storm sewers west along Southfield Drive from Fairwood Avenue to Woodway Drive. Sidewalk disturbed by storm sewer construction will be replaced.
The estimated Notice to Proceed date is May 23, 2012. The project was let by the Office of Support Services through Vendor Services and Bid Express. 7 bids were received on April 3, 2012 (6 majority, 1 MBE) and tabulated on April 4, 2012 as follows:
Company Name Bid Amt City/State Majority/MBE/FBE
John Eramo & Sons, Inc. $3,357,128.23 Hilliard, OH Majority
Nickolas Savko & Sons $3,361,251.97 Columbus, OH Majority
Jack Conie & Sons $3,482,983.14 Columbus, OH Majority
Complete General Construction $3,586,932.36 Columbus, OH Majority
George J. Igel & Co. $3,611,971.71 Columbus, OH Majority
Trucco Construction Company $3,995,480.68 Delaware, OH Majority
McDaniel's Construction Co. $4,033,599.17 Columbus, OH MBE
Award is to be made to John Eramo & Sons, Inc. as the lowest responsive, responsible and best bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against John Eramo & Sons, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for John Eramo & Sons, Inc. is 310724866 and expires 1/31/14.
3. FISCAL IMPACT
There are three sources of funding for this project. The Department of Public Service and Department of Public Utilities will provide funding. Additionally ordinance 0520-2012 authorized The Director of Public Service to receive funding from Columbia Gas for the salvage of a 20" gas line. The Department of Public Service Funding is available within the Streets and Highways G.O. Bonds Fund. Department of Public Utilities funding is available within the Storm Recovery Zone Super BABs Fund and Storm Sewer Bonds Fund for the Division of Sewerage and Drainage for the Division of Sewerage and Drainage for this project. The Columbia Gas Funding will be appropriated within the Street and Highway Improvement Fund and when reimbursement is received the project will be made whole. These funds will be expended from these sources. Fund transfers within the Streets and Highways G.O. Bonds Fund and C.I.B. amendment to the 2012 Capital Improvements Budget are necessary to establish sufficient cash and authority in the proper projects.
4. EMERGENCY DESIGNATION
Emergency action is requested in order to allow this project to begin at the earliest possible time this construction season and to allow the sidewalks to be available to the public for the highest provision of pedestrian safety.
Title
To authorize the Director of Public Service to enter into contract with John Eramo & Sons, Inc. and to provide for the payment of construction administration and inspection services, in connection with the Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road project; to amend the 2012 Capital Improvements Budget; to authorize the transfer of monies within the Streets and Highways G.O. Bonds Fund, Storm Recovery Zone Super BABs Fund and Storm Sewer Bonds Fund ; to authorize the appropriation of funds within the Street and Highway Improvement Fund; to authorize the expenditure of $2,297,445.82 from the Streets and Highways G.O. Bonds Fund and the Street and Highway Improvement Fund for the Division of Design and Construction, $1,462,537.80 from the Storm Recovery Zone Super BABs Fund and Storm Sewer Bonds Fund for the Division of Sewerage and Drainage; and to declare an emergency. ($3,759,983.61)
Body
WHEREAS, the City of Columbus, Department of Public Service, Division of Design and Construction, is engaged in the Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road project; and
WHEREAS, the Department of Public Utilities will also participate in this project and provide funding for construction of sewer lines; and
WHEREAS, ordinance 0520-2012 authorized the Director of Public Service to enter into a reimbursement agreement and to accept funding from Columbia Gas for this project; and
WHEREAS, this project consists of the reconstruction of Fairwood Avenue from Watkins Road to Koebel Road, and construction of storm sewer lines; and
WHEREAS, it is necessary to authorize an amendment to the 2012 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Design and Construction in order to maintain the project schedule and provide the sidewalks planned in this project to provide the highest level of pedestrian safety possible thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to enter into contract with John Eramo and Sons, Inc., 3670 Lacon Road, Hilliard, OH, 43026 for the construction of the Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road project in the amount of $3,357,128.23 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to obtain and pay for the necessary inspection costs associated with the project up to a maximum of $402,855.38.
SECTION 2. That the 2012 Capital Improvements Budget is hereby amended as follows:
Division of Design and Construction: 59-12
Fund / Project No. / Project Name / Current Authority / Revised Authority / Change
704 / 530104-100003 / Alley Rehabilitation - Downtown SID Improvements (Carryover) / $1,119,018.00 / ($568,656.00) / $550,362.00
704 / 440104-100002 / Misc. Economic Development - Columbus Coated Fabrics (Carryover) / $4,380,000.00 / ($1,678,790.00) / $2,701,210.00
704 / 530103-100005 / Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road(Carryover) / $90,000.00 / $2,247,446.00 / $2,337,446.00
766 / 530103-100005 / Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road(Street & Highway Carryover) / $0.00 / $50,000.00 / $50,000.00
704 / 530103-100005 / Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road(Voted 2008) / $2,715,000.00 / ($2,247,446.00) / $467,554.00
704 / 530104-100003 / Alley Rehabilitation - Downtown SID Improvements (Voted 2008) / $550,000.00 / $568,656.00 / $1,118,656.00
704 / 440104-100002 / Misc. Economic Development - Columbus Coated Fabrics (Voted 2008) / $0.00 / $1,678,790.00 / $1,678,790.00
Division of Sewerage and Drainage (Stormwater): 60-15
Fund / Project No. / Project Name / Current Authority / Revised Authority / Change
677 / 610855-100000 / Storm Sewer Contingencies / $532,258 / $140,829 / -$391,429
677 / 610904-100000 / Fairwood Ave/Koebel Rd Drainage / $600,000 / $991,429 / +$391,429
685 / 610746-100000 / Southard/Fornoff Area / $534,578 / $63,468 / -$471,110
685 / 610774-100000 / Fairwood Ave Storm Sewer / $0 / $471,110 / +$471,110
SECTION 3. That the transfer of cash and appropriation within the Streets and Highways G.O. Bonds Fund be authorized as follow:
Division of Design and Construction: 59-12
Transfer from
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530104-100003 / Alley Rehabilitation - Downtown SID Improvements / 06-6600 / 740403 / $568,655.83
704 / 440104-100002 / Misc. Economic Development - Columbus Coated Fabrics / 06-6600 / 592104 / $1,678,789.98
Transfer to
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100005 / Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road / 06-6631 / 740305 / $2,247,445.81
SECTION 4. That the transfer of cash within the Storm Recovery Zone Super BABs Fund and Storm Sewer Bonds Fund be authorized as follow:
Division of Sewerage and Drainage (Stormwater): 60-15
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
677 / 610855-100000 / Storm Sewer Contingencies / 06-6600 / 677855 / $391,428.39
685 / 610746-100000 / Southard/Fornoff Area / 06-6600 / 685746 / $471,109.41
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
677 / 610904-100000 / Fairwood Ave/Koebel Rd Drainage / 06-6621 / 677904 / $285,203.92
677 / 610904-100000 / Fairwood Ave/Koebel Rd Drainage / 06-6687 / 677904 / $106,224.47
685 / 610774-100000 / Fairwood Ave Storm Sewer / 06-6621 / 685774 / $420,633.40
685 / 610774-100000 / Fairwood Ave Storm Sewer / 06-6687 / 685774 / $50,476.01
SECTION 5. The sum of $50,000.00 be and is hereby appropriated from the unappropriated balance of the Street and Highway Improvement Fund, Fund 766, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2012 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
766 / 530103-100005 / Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road / 06-6631 / 761035 / $50,000.00
SECTION 6. That for the purpose of paying the cost of the contract and inspection, the sum of $3,759,983.61 or so much thereof as may be needed, is hereby authorized to be expended from the Streets & Highways G.O. Bonds Fund, No. 704, and the Street and Highway Improvement Fund, 766, for the Division of Design and Construction, Dept.-Div. 59-12, and the Storm Recovery Zone Super BABs Fund, No. 677, and the Storm Sewer Bonds Fund, No. 685 for the Division of Sewerage and Drainage for the Division of Sewerage and Drainage (Stormwater), Dept. - Div. 60-15, as follows:
Division of Design and Construction: 59-12
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530103-100005 / Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road / 06-6631 / 740305 / $2,001,290.91
766 / 530103-100005 / Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road / 06-6631 / 761035 / $50,000.00
704 / 530103-100005 / Arterial Street Rehabilitation - Fairwood Avenue/Watkins Road-Koebel Road / 06-6687 / 740305 / $246,154.90
Division of Sewerage and Drainage (Stormwater): 60-15
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
677 / 610904-1000000 / Fairwood Avenue/Koebel Road Storm Sewer Project / 06-6621 / 677904 / $885,203.92
677 / 610774-1000000 / Fairwood Avenue/Koebel Road Storm Sewer Project / 06-6687 / 677904 / $106,224.47
685 / 610774-1000000 / Fairwood Avenue Storm Sewer Project / 06-6621 / 685774 / $420,633.40
685 / 610774-1000000 / Fairwood Avenue Storm Sewer Project / 06-6687 / 685774 / $50,476.01
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.