Explanation
Background: This ordinance will authorize the Director of Recreation and Parks to enter into contract with Security Risk Management Consultants, Inc., aka (SRMC) for consulting and related services for assessment, design and equipment specifications associated with Closed Circuit Television Systems (CCTV) for twelve (12) of the Department's Recreation Centers. SRMC's services will include, but are not limited to, assessing the twelve (12) Recreation Centers, surveying findings, visiting sites, interviewing on-site staff, determining anticipated costs for implementation at each facility, participating in pre-bid meetings with vendors and general project management support during the equipment installation process.
The assessments will be based on staff incident reports and police reports in terms of crime, vandalism and safety. Current budget constraints limit the Department to performing the initial assessments on twelve (12) Recreation Centers. Those assessments will assist the Department in determining how many sites will receive the CCTV's. Located on the exterior of the building, the CCTV's will have the ability to capture any incident that might jeopardize the safety and security of staff and Recreation Center participants. To supplement security measures, these CCTV's will serve as an alternative for staff to monitor the outside premises while they are in the building monitoring the front desk and other activities going on inside the Center. As additional funding becomes available, the Department will move quickly to install the CCTV's at more sites.
The Contract Compliance Number for Security Risk Management Consultants, Inc. (SRMC) is #311281111 with a 09/22/08 expiration date.
The Department is requesting that the formal bidding provisions of the Columbus City Code Chapter 329.06 be waived in order to enter into contract with Security Risk Management Consultants, Inc. It will be more cost effective and in the best interest of the City to enter into contract with SRMC because their long term relationship with the City of Columbus has afforded them the opportunity to assist with the planning, design and implementation of many of the City's security systems and technologies. Their involvement in current and past projects include: (1) Risk assessments (pre and post 9/11) of City Hall; (2) Design and implementation of the City Hall security technology platform; (3) Design of the new City Hall security command center; (4) Assessment and design of the Columbus Police Headquarters building, substations and new Training Academy; (5) Assessment and planning for the new Impound Lot; (6) Assessment and design of the Health Department facility and clinics; and (7) Assessment and design of the Jerry Hammond Center.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with Security Risk Management Consultants, Inc. (SRMC) for consulting and related services for the Closed Circuit Television System assessment of twelve (12) Recreation Centers, to waive the formal bidding provisions of the Columbus City Code, to authorize the expenditure of $19,250.00 from the Recreation and Parks 1999/2004 Voted Bond Fund, and to declare an emergency. ($19,250.00)
Body
WHEREAS, the Department of Recreation and Parks desires to enter into a contract with Security Risk Management Consultants, Inc. (SRMC) for consulting and related services associated with the Closed Circuit Television Security Systems assessment of twelve (12) Recreation Centers; and
WHEREAS, the assessments will assist the Department in determining the number of sites that will receive the CCTV's; and
WHEREAS, the CCTV's will serve as an alternative for staff to monitor the outside premises while they are in the building monitoring the front desk and other activities going on inside the Recreation Center; and
WHEREAS, the Department is requesting a waiver of the provisions of Section 329.06 of the Columbus City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract with Security Risk Management Consultants, Inc. so that consulting and related services associated with the assessments can begin in order to improve security at City Recreation Centers; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That this Council finds it in the best interest of the City of Columbus to waive the requirements of competitive bidding, and does hereby waive the provisions of Section 329.06 of the Columbus City Codes.
Section 2. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with Security Risk Management Consultants, Inc. for consulting and related services for the assessment, design and equipment specification associated with Closed Circuit Television Security Systems.
Section 3. That the expenditure of $19,250.00 or so much thereof as may be necessary, be and is hereby authorized from the Voted 1999/2004 Bond Funds, Fund 702; Project 510716; Recreation Center Security; OCA Code; 644526; Object Level 3; 6620, to pay the cost thereof.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.