Explanation
BACKGROUND:
This legislation authorizes the Director of Finance and Management to enter into contract with Commercial Ward Space Solutions, Ltd. for moving services to the Jerry Hammond Center, 1111 East Broad Street. This space is currently being remodeled in order to house offices of the Recreation and Park Department, the Technology Department, the Community Relations Commission, and the 3-1-1 Center. The moves will be staggered throughout February 2008. The 3-1-1 Center will not be moved as part of this project. The Center has opted to contract for moving on its own.
Bids were solicited on December 10, 2007, and returned on December 28, 2007. One bid was received, from Commercial Ward Space Solutions, Ltd. in the amount of $19,800.00.
This ordinance also authorizes the transfer of $9,192.90 between projects within the Information Services Fund and amends the 2007 Capital Improvements Budget, Ordinance No. 0733-2007, to reflect the expenditure of this project.
Emergency action is requested to allow the move to be performed in February 2008, thereby allowing these City divisions to move into the Jerry Hammond Center, 1111 East Broad Street, on their existing schedules.
Commercial Ward Space Solutions, Ltd. Contractors' Contract Compliance Number: 36-4573089, expiration 12/19/2009.
Fiscal Impact: The amount of this contract is $19,800.00. Funding is available in the Voted Recreation and Parks Bond Fund, the Information Services Fund, and the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to enter into contract for the Office of Construction Management with Commercial Ward Space Solutions, Ltd. for the moves to the Jerry Hammond Center, 1111 East Broad Street; to amend the 2007 Capital Improvements Budget; to authorize the City Auditor to transfer $9,192.90 between projects within the Information Services Fund; to authorize the expenditure of $8,839.20 from the Voted Recreation and Parks Bond Fund; to authorize the expenditure of $9,192.90 from the Information Services Fund; to authorize the expenditure of $1,777.90 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($19,800.00)
Body
WHEREAS, employees of the Recreation and Parks Department, Technology Department, and the 3-1-1 Call Center are moving to the Jerry Hammond Center, 1111 East Broad Street, and
WHEREAS, it is necessary to provide these moves in February 2008, and
WHEREAS, it is necessary to transfer funds between projects in the Information Services Fund and to amend the 2007 Capital Improvement Budget to reflect this transfer, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into contract with Commercial Ward Space Solutions, Ltd. in order to provide moves to the Jerry Hammond Center, 1111 East Broad Street, in a timely fashion, so as to not disrupt the operations of various City Departments; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into contract with Commercial Ward Space Solutions, Ltd. in the amount of $19,800.00 for the moving of various City offices to the Jerry Hammond Center, 1111 East Broad Street.
SECTION 2. That the 2007 Capital Improvement Budget is hereby amended as follows:
Information Services 47-01
Project/Project # CIB Amount Revised CIB
Disaster Recovery Project 470037 (New Funding Only) $600,000 $600,000
Disaster Recovery Project 470037 (Carryover Funding) $ 1,427,918 $1,418,725
Whittier Peninsula Office Relocation 410041 (New Funding Only) $1,200,000 $1,200,000
Whittier Peninsula Office Relocation 410041 (Carryover Funding) $842,082 $851,275
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Information Services Fund as follows:
FROM:
Dept/Div: 47-02Fund: 514|Subfund: 002|Project Number: 470037|Project Name - Diaster Recovery Phase II|OCA Code 470037|Amount $9,192.90
TO:
Dept/Div: 47-02|Fund: 514|Subfund: 002|Project Number: 510041|Project Name - Whittier Peninsula Office Relocation|OCA Code 470141|Amount $9,192.90
SECTION 4. That the expenditure of $19,800.00 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 51-01
Fund: 702
Project: 510041
OCA Code: 644526
Object Level 1: 06
Object Level 3: 6620
Amount: $8,829.20
Division: 47-02
Fund: 514
Project: 510041
Subfund: 002
OCA Code: 470141
Object Level 1: 06
Object Level 3: 6620
Amount: $9,192.90
Division: 45-50
Fund: 733
Project: 570030
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $1,777.90
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.