Explanation
BACKGROUND: This ordinance is for the option to establish a Universal Term Contract for Sludge Grinder Parts and Services for the Division of Sewerage and Drainage, the primary user. This contract will provide for purchase of repair parts and services for "Muffin Monster" sludge grinders used to reduce solids for pump protection in the sewerage collection and processing system for both Jackson Pike and Southerly Wastewater Treatment Plants, as well as the Sewer Maintenance Operations Center. The term of the proposed option contract would be approximately two years, expiring May 31, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on March 22, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004284). Fifty-seven (57) bids were solicited: (M1A-0, F1-1, MBR-1). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
JWC Environmental LLC, MAJ, CC# 45-2771126 expires 04/02/2014, All Items, $1.00
Total Estimated Annual Expenditure: $205,000.00 by the Division of Sewerage and Drainage, the primary user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, the need to repair sludge grinders could be delayed, thereby negaitvely impacting public services.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a contract for the option to purchase Sludge Grinder Parts and Services with JWC Environmental LLC; to authorize the expenditure of $1.00 to establish the contract from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($1.00).
Body
WHEREAS, Sludge Grinder Parts and Services are utilized primarily by Division of Sewerage and Drainage for equipment used to reduce solids for pump protection in the sewerage collection and processing system; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 22, 2012 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Sludge Grinder Parts and Services, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to contract for Sludge Grinder Parts and Services, thereby ensuring that repairs of sludge grinders are not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to purchase Sludge Grinder Parts and Services in accordance with Solicitation No. SA004284 for a term of approximately two years, expiring May 31, 2014, with the option to renew for one (1) additional year, as follows:
JWC Environmental LLC, All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.