Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract with Columbus Climate Controls Company on behalf of the Finance and Management Division for the purchase of a Carrier 7.5 ton air conditioning unit for offices at the Fire Training Academy, 3639 Parsons Avenue. The air conditioning unit that cools the offices has failed. The unit is approximately 15 years old, which is the average life cycle of these units. In efforts to maintain costs, the division's maintenance staff will install the air conditioning unit.
The contract was formally bid (SO030698) for miscellaneous HVAC and boiler materials and supplies. The contract term is through February 29, 2010. This ordinance modifies this contract in order to expedite the replacement of the unit. Otherwise with hot summer days ahead, the work conditions inside this facility will likely become difficult. The modification is necessitated because the original contract was established using Facilities Management's General Fund 2009 appropriation. This particular project is more suitably funded by the Safety Voted Bond Fund thereby saving General Fund monies.
Emergency action is requested so that the purchase of necessary HVAC materials and supplies can occur as quickly as possible, thereby providing cooling to users of the facility during the hottest period of the year.
Fiscal Impact: The cost of this ordinance is $2,800.00. Funding will come from the Safety Voted Bond Fund.
Columbus Climate Controls Company Contract Compliance #20-3208425 Expiration date 11/25/10
Title
To authorize the Finance and Management Director to modify a contract with Columbus Climate Controls on behalf of the Facilities Management Division for the purchase of an air conditioning unit for offices at the Fire Training Academy, 3639 Parsons Avenue; to authorize the expenditure of $2,800.00 from the Safety Voted Bond Fund; and to declare an emergency. ($2,800.00)
Body
WHEREAS, it is necessary to purchase an air conditioning unit for the offices at the Fire Training Academy, 3639 Parsons Avenue; and
WHEREAS, the Facilities Management Division has a contract for miscellaneous HVAC and boiler materials and supplies; and
WHEREAS, Bid SO030698 was awarded to Columbus Climate Controls Company in 2009; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to purchase an air conditioning unit for offices at the Fire Training Academy, 3639 Parsons Avenue to provide cooling to users of the facility thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Facilities Division with Columbus Climate Controls Company for the purchase of an air conditioning unit for the offices at the Fire Training Academy, 3639 Parsons Avenue.
SECTION 2. The expenditure of $2,800.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103
OCA Code: 644559
Object Level 1: 06
Object Level 3: 6620
Amount: $2,800.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.