Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a construction contract with the Righter Company, Inc. in connection with the Division of Sewerage and Drainage's Manhole Casting and Lid Replacement Project.
This contract will provide for the replacement of over 600 manhole castings and lids; grade rings; brick rehabilitation and pavement replacement. The infrastructure that will be replaced will be identified by division engineering personnel, during the duration of this contract.
The engineer's estimate for this project was $1,090,000.00. The difference between this estimate and the proposed contract award is due to perceived localized difficulties not apparent in the bidding documents and therefore uncertainty of the extent of work. Because the work is so spread out, the usual economies, scheduling, and cost estimating do not apply and therefore accurate cost estimates are even more difficult. Division engineering personnel required the contractor to obtain maintenance of traffic (MOT) permits rather than providing for the design of MOT staging, and this may have contributed to the higher costs.
2. FISCAL IMPACT:
The Division is funding this contract with funds from the Voted Sanitary Bond for the estimated rehabilitation costs of the sanitary infrastructure; and funds from the Storm Sewer Bond Fund for purposes of funding the estimated rehabilitation costs of the stormwater infrastructure. The Division has sufficient spending authority within the proposed 2006 Capital Improvements Budget to fund this project.
3. EMERGENCY DESIGNATION:
The Division is requesting that this ordinance be declared an emergency measure so that the contract work can begin at once, in order to that several manholes with structural damage can be immediately rehabilitated to ensure the continued operation of this vital sanitary and stormwater infrastructure.
Title
To Authorize the Director of Public Utilities to enter into contract with the Righter Company, in the amount of $1,917,452.50, for the construction of the Manhole Casting and Lid Replacement Project, to authorize the transfer of $515,434.50 and the expenditure of $1,605,434.50 from the Voted Sanitary Bond Fund; the transfer and expenditure of $312,018.00 from Storm Sewer Bond Fund; to amend the 2006 Capital Improvements Budget; for the Division of Sewerage and Drainage; and to declare an emergency. ($1,917,452.50)
Body
WHEREAS, two competitive bids for the construction of the Manhole Casting and Lid Replacement Project, that were received on August 9, 2006; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary for City Council to authorize the Director of the Department of Public Utilities to award and execute a contract for the construction of the Manhole Casting and Lid Replacement Project. so that the contract work can begin at once, in order to that several manholes with structural damage can be immediately rehabilitated to ensure the continued operation of this vital sanitary and stormwater infrastructure; and to authorize the transfer of the required funds within the Voted Sanitary Bond Fund and the Voted Storm Sewer Bond Fund; for the preservation of the public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the City Auditor is hereby authorized and directed to transfer $515,434.50 from within the Voted Sanitary Bond Fund No. 664, for the Division of Sewerage and Drainage as follows:
FROM:
650014-Sanitary Sewer Construction| OCA 642918| $500,000.00
650100-Sanitary Sewer Contingency| OCA 642918| $15,434.50
TO:
650697-Manhole Casting and Lid Replacement| OCA 664697| $515,434.50
Section 2. That the City Auditor is hereby authorized and directed to transfer $312,018.00 from within the Voted Storm Sewer Bond Fund No. 685, for the Division of Sewerage and Drainage as follows:
FROM:
610994| McDannald Subdivision| OCA 685994| $312,018.00
TO:
611001| Downtown Manhole Replacement| OCA 681001| $312,018.00
Section 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That the Director of Public Utilities be, and hereby is, authorized to enter into contract with the Righter Company, 2424 Harrison Rd., Columbus, Ohio 43204; and to pay up to a maximum amount of $1,917,452.50, for sewer manhole casting and lid construction and rehabilitation services required in connection with the above referenced project, in accordance with the terms and conditions as shown in the contract on file in the Sewer System Engineering Section of the Division of Sewerage and Drainage.
Section 5. That for the purpose of paying the cost of the contracts authorized within Sections 4 herein, the expenditure of $1,917,452.50, is hereby is authorized as follows:
Fund No. 664| Project 650697| OCA Code 664697| OL3 No. 6630| $1,605,434.50
Fund No. 685| Project 611001| OCA Code 681001| OL3 No. 6630| $312,018.00
Section 6. That the 2006 Capital Improvements Budget Ordinance No. 1108-2006 is hereby amended as follows, in order to provide sufficient budget authority for the execution of the construction contract award as referenced in the preamble hereto:
CURRENT:
650014| Sanitary Sewer Construction - $500,000.00 (Voted)
650100| Sanitary Sewer Contingency - $315,000.00 (Voted)
650697| San. Manhole Casting & Lid Repl. - $1,090,000.00 (Voted)
611011| Storm Manhole Casting & Lid Repl. - $0.00 (Voted)
610994| McDannald Estates Storm - $2,430,000.00 (Voted)
AMENDED TO:
650014| Sanitary Sewer Construction - $0.00 (Voted) (-$500,000.00)
650100| Sanitary Sewer Contingency - $299,565.50 (Voted) (-$15,434.50)
650697| San. Manhole Casting & Lid Repl. - $1,605,434.50 (Voted) (+$515,434.50)
611011| Storm Manhole Casting & Lid Repl. - $312,018.00 (Voted) (+$312,018.00)
610994| McDannald Estates Storm - $2,117,982.00 (Voted) (-$312,018.00)
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.