Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology to renew a contract with SHI International Corp. for annual software maintenance and support services. The original agreement was authorized under the authority of ordinance 2104-2016, passed on September 19, 2016 through purchase order PO027785 and included two (2) renewal options. This ordinance authorizes one (1) of the two (2) allowable options to renew. The City uses the NetMotion mobility solution software to enable mobile workers, including police officers and public utility field crews, to utilize computer applications over cellular communication networks. Without the NetMotion solution, these applications will not function when accessed over a cellular network, significantly diminishing the effectiveness and efficiency of City police officers and other mobile workers. The coverage term period of this contract is September 30, 2017 through September 29, 2018.
FISCAL IMPACT:
In 2016, the Department of Technology legislated $43,093.40 for the NetMotion software mobility solution. The cost for this year’s annual renewal of the NetMotion mobility solution is $39,098.24. Funds are budgeted and available within the Department of Technology’s internal services fund direct charge budget. This enables pro-rating the cost among the various funds of the three beneficiary departments (i.e., Public Safety, Public Utilities, and Public Service). Including this renewal, the aggregate contract total amount is $82,191.64.
EMERGENCY:
Emergency action is requested to expedite authorization of this contract in order to facilitate and maintain uninterrupted services from the supplier.
CONTRACT COMPLIANCE:
Vendor Name: SHI International Corporation (DAX Vendor Account #: 001671); FID/C.C#: 22-3009648; Expiration Date: 8/3/2018
Title
To authorize the Director of the Department of Technology (DoT) to renew a contract with SHI International Corporation to provide annual software maintenance and support services in support of the NetMotion mobility solution; to authorize the expenditure of $39,098.24 from the Department of Technology, Information Services Operating Fund; and to declare an emergency. ($39,098.24)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to renew a contract with SHI International Corporation (SHI) to provide annual software maintenance and support to the City’s NetMotion mobility solution, in the amount of $39,098.24, for the coverage term period from September 30, 2017 to September 29, 2018; and
WHEREAS, the original agreement was authorized under the authority of ordinance 2104-2016, passed on September 19, 2016 through purchase order PO027785 and included two (2) renewal options. This ordinance authorizes one (1) of the two (2) allowable options to renew; and
WHEREAS, the City of Columbus uses NetMotion software to enable mobile workers, including police officers, public utility, and public service field crews to utilize computer applications over cellular communication networks; and
WHEREAS, an emergency exists in the daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew a contract with SHI International Corp. to provide for annual software maintenance and support services in support of the NetMotion mobility solution, for the preservation of the public health, peace, property, and safety; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and hereby is authorized to renew the contract with SHI International Corp. for annual software maintenance and support services in support of the NetMotion mobility solution in the amount of $39,098.24 from September 30, 2017 through September 29, 2018.
SECTION 2: That the expenditure of $39,098.24 or so much thereof as may be necessary is hereby authorized to be expended from: (see attachment 1971-2017 EXP)
Dept./Div. 47-01 | Fund 5100 | Sub-fund: 510001 | Object Class: 03 | Main Account: 63946 | Program: CW001 | Section 3: 470104 | Section 4: IS01 | Section 5: IT1215 | Amount: $18,797.23 | {DoT/Police}
Dept./Div. 47-01 | Fund 5100 | Sub-fund: 510001 | Object Class: 03 | Main Account: 63946 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1308 | Amount: $1,146.63 | {DoT/Electricity}
Dept./Div. 47-01 | Fund 5100 | Sub-fund: 510001 | Object Class: 03 | Main Account: 63946 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1309 | Amount: $7,293.33 | {DoT/Water}
Dept./Div. 47-01 | Fund 5100 | Sub-fund: 510001 | Object Class: 03 | Main Account: 63946 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1310 | Amount: $8,176.80 | {DoT/Sewer}
Dept./Div. 47-01 | Fund 5100 | Sub-fund: 510001 | Object Class: 03 | Main Account: 63946 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1311 | Amount: $2,180.47 | {DoT/Storm}
Dept./Div. 47-01 | Fund 5100 | Sub-fund: 510001 | Object Class: 03 | Main Account: 63946 | Program: CW001 | Section 3: 470104 | Section 4: IS02 | Section 5: IT1316 | Amount: $1,503.78 | {DoT/Transportation Infrastructure}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.