Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a professional engineering services contract awarded through the City’s Request for Proposal process with Hatch Associates Consultants, Inc., for the Compost Odor Control Improvements, Part 2 Project, CIP #650375-100003, in an amount up to $1,800,000.00 for Division of Sewerage and Drainage.
This contract is for Step 2, Detailed Design Services. This phase of the contract will include complete Detailed Design of various site improvements such as; paving, electrical and instrumentation upgrades and modifications, site stormwater upgrades, process expansion, bulk storage/laydown expansion, required facility demo, security upgrades, and regulatory permitting and compliance. Detailed Design will also include project management, design submittals, regulatory reviews, construction bidding documents, and bidding services.
Community Planning Area - “99-Citywide”
TIMELINE & FUTURE MODIFICATION(S):
Detailed Design Services is expected to take 14 months to complete. Upon completion of Detailed Design Services, a contract modification will be needed for Services During Construction. The estimated end for all phases of the contract is anticipated to be January 2028.
ESTIMATED COST OF PROJECT:
The bid amount and proposed award amount is $1,800,000.00, including a 10% contingency amount that will be utilized to fund needed and approved changes in the work. One contract modification is anticipated at this time for Services During Construction.
Cost summary:
Original Contract (current) $ 1,800,000.00
Future Modification (Estimate) $ 2,310,000.00
CONTRACT TOTAL $ 4,110,000.00
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The Compost Facility Odor Reduction Improvements - Phase 2, will expand the facilities operations to help keep pace with the rapid growth of Columbus and the increased biosolids production. The expansion will mitigate the demand placed on critical infrastructure necessary to sustain this growth.
3. BID INFORMATION
This project was formally advertised on the Vendor Services and Bonfire websites and opened 3/1/24. One proposal was received:
Name C.C. No. Exp. Date City/State Status
Hatch Associates 025646 2/26/2026 Columbus/Ohio MAJ
The proposal was deemed responsive. An evaluation committee reviewed the proposal and recommended that the Compost Odor Control Improvements, Part 2 Project be awarded to Hatch Associates Consultants, Inc.
Hatch Associates Consultants, Inc. certification was in good standing at the time of the contract award
4. CONTRACT COMPLIANCE INFORMATION
Hatch Associates Consultants, Inc.’s contract compliance number is CC025646 and expires 2/26/2026.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid as a task order contract with an anticipated City of Columbus MBE/WBE Program goal of 20%. The tasks are not specified but the consultant is required to meet the City of Columbus MBE/WBE Program goal of 20%. Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the terms and conditions of the bid documents.
As part of their proposal, Hatch Associates Consultants, Inc. has proposed the following six subcontractors to perform contract work:
Company Name City/State ODI Certification Status
HDR Columbus, Ohio MAJ
Jacobs Engineering Columbus, Ohio MAJ
T&M Associate Columbus, Ohio MAJ
Resource International Columbus, Ohio WBE
Advanced Engineering Consultant Columbus, Ohio MBE
Regency Construction Columbus, Ohio WBE
The certification of the above listed companies was in good standing at the time the contract was awarded.
6. FISCAL IMPACT
This design phase is anticipated to be financed with a loan from the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 2767-2023, passed by Council on 10/30/23. This loan is expected to be approved at the OWDA July Board meeting. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved.
Title
To authorize the Director of the Department of Public Utilities to enter into a professional engineering services contract with Hatch Associates Consultants, Inc., for the Compost Odor Control Improvements, Part 2 Project; to appropriate funds in the Sanitary Revolving Loan Fund; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; and to authorize the expenditure of $1,800,000.00 from the Sanitary Revolving Loan Fund. ($1,800,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Compost Odor Control Improvements, Part 2 project; and
WHEREAS, a Request for Proposals (RFP) was formally advertised on the Vendor Services and Bonfire websites and opened 3/1/24; and
WHEREAS, one proposal for the Compost Odor Control Improvements, Part 2 Project was received in response to the RFP; and
WHEREAS, the evaluation committee reviewed the proposal; and recommended the contract be awarded to Hatch Associates Consultants, Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to enter into a professional services contract with Hatch Associates Consultants, Inc. for the Compost Odor Control Improvements, Part 2 project; and
WHEREAS, this ordinance is contingent upon the loan being approved; and
WHEREAS, funds will need to be appropriated in the Sanitary Revolving Loan Fund, Fund 6111; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Sanitary Revolving Loan Fund, Fund 6111, to pay for services provided under this contract; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2024, the sum of $1,800,000.00 is appropriated in Fund 6111 (Sanitary Revolving Loan Fund), per the account codes in the attachment to this ordinance.
SECTION 2. That the Director of the Department of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Compost Odor Control Improvements, Part 2 Project with Hatch Associates Consultants, Inc., 88 E. Broad Street Suite 1980, Columbus, OH 43215, for an expenditure up to $1,800,000.00, in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 3. That the expenditure of $1,800,000.00, or so much thereof as may be needed, is hereby authorized in the Sanitary Revolving Loan Fund, Fund 6111, per the accounting codes in the attachment to this ordinance.
SECTION 4. This ordinance is contingent upon the Ohio Water Development Authority's Board approving the loan for this project.
SECTION 5. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.