Explanation
BACKGROUND: This ordinance amends the 2010 Capital Improvements Budget and authorizes the transfer of $248,824.51 within the Safety Voted Bond Fund. This ordinance also authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Maintenance and Engineering for the replacement of the roof and masonry for the Division of Police, Substation No. 5, 1371 Cleveland Avenue. The roof renovation is necessary due to water intrusion.
The renovation will consist of removal of the existing roofing system, installation of the modified bitumen system, masonry, mold abatement, window demolition, minor carpentry, drywall, painting, and installation of carpet and floor tile.
Formal bids were solicited. Two companies submitted bids on June 29, 2010 as follows (0 MBE, 0 FBE):
General Maintenance and Engineering $281,993.00
Wingler Construction $395,056.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, General Maintenance and Engineering.
Emergency action is requested so that the roof and masonry renovation can occur immediately.
General Maintenance and Engineering Contract Compliance No. 31-4188545, expiration date May 19, 2012.
Fiscal Impact: This ordinance authorizes the expenditure of $281,993 from existing cash in the Safety Voted Bond Fund. In order to accommodate this expenditure, the 2010 Capital Improvements Budget needs to be amended to account for encumbrance cancellations, as well as transfers of funds between projects so that budget authority can be properly aligned with anticipated expenses.
Title
To amend the 2010 Capital Improvements Budget; to authorize the transfer of $248,824.51 between projects within the Safety Voted Bond Fund; to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with General Maintenance and Engineering for the replacement of the roof and masonry for the Division of Police at Substation No. 5, 1371 Cleveland Avenue; to authorize the expenditure of $281,993.00 from the Safety Voted Bond Fund; . and to declare an emergency. ($281,993.00)
Body
WHEREAS, it is necessary to amend the 2010 Capital Improvements Budget to account for encumbrance cancellations and to transfer cash between projects within the Safety Voted Bond Fund; and
WHEREAS, it is necessary to renovate the roof and masonry for the Division of Police, 1371 Cleveland Avenue; and
WHEREAS, formal bids were solicited and General Maintenance and Engineering was the most responsive, responsible, and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract for the renovation of the roof and masonry for the Division of Police, Substation No. 5, l371 Cleveland Avenue, so that the roof and masonry renovation can occur without delay, thereby preserving the public health,
peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2010 Capital Improvements Budget is hereby amended to account for encumbrance cancellations as follows:
Project/Project # CIB CIB Amount Revised
Police Facility Renovation 330021-100000 (Voted Carryover) $112,627 $130,388
Police Training Academy 330022-100000 (Voted Carryover) $95,357 $148,180
OSU Neighborhood Policing Center 330031-100000 (Voted Carryover) $4,287 $5,909
Police Heliport 330032-100000 (Voted Carryover) $132 $133
Police Property Room/Crime Lab 330033-100000 (Voted Carryover) $10,375,000 $10,471,775
Fire Apparatus Replacement 340101-100000 (Voted Carryover) $76,741 $97,524
Fire Training Complex 340118-100000 (Voted Carryover) $0 $266
Fire Facility Renovation 340103-100000 (Voted Carryover) $86,984 $272,632
SECTION 2. That the 2010 Capital Improvements Budget is hereby amended to reflect the funding transfer authorized in SECTION 3 as follows:
Project/Project # CIB CIB Amount Revised
Police Training Academy 330022-100000 (Voted Carryover) $148,180 $0
OSU Neighborhood Policing Center 330031-100000 (Voted Carryover) $5,909 $0
Police Heliport 330032-100000 ( Voted Carryover) $133 $0
Police Apparatus Replacement 330034-100000 (Voted Carryover) $23,635 $0
Fire Training Complex 340118-100000 (Voted Carryover) $266 $0
Fire Facility Renovation 340103-100000 (Voted Carryover) $272,632 $200,305
Police Facility Renovation 330021-100000 (Voted Carryover) $130,388 $380,838
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div: 30-03 | Fund: 701 | Project Number 330022-100000|Project Name - Police Training Academy |OCA Code: 644476|Amount: $148,179.64
Dept/Div: 30-03 | Fund: 701 | Project Number 330031-100000|Project Name OSU Neighborhood Policing Center |OCA Code: 330031|Amount: $5,908.71
Dept/Div: 30-03 | Fund: 701 | Project Number 330032-100000|Project Name - Police Heliport |OCA Code: 644476| Amount: $132.63
Dept/Div: 30-03 | Fund: 701 | Project Number 330034-100000|Project Name - Police Apparatus Replacement |OCA Code: 330034| Amount: $23,634.33
Dept/Div: 30-04 | Fund: 701 | Project Number 340118-100000|Project Name - Fire Training Complex |OCA Code: 644559| Amount: $265.72
Dept/Div: 30-04 | Fund: 701 | Project Number 340103-100000|Project Name - Fire Facility Renovation |OCA Code: 644559| Amount: $72,327.37
TO:
Dept/Div: 30-03| Fund: 701 | Project Number: 330021-100000| Project Name - Police Facility Renovation |OCA Code: 713321| Amount: $250,448.40
SECTION 4. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with General Maintenance and Engineering for the replacement of the roof and masonry for the Division of Police, Substation No. 5.
SECTION 5. That the expenditure of $281,993.00 or so much as may be necessary in regard to the action authorized in SECTION 4, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021-100000
OCA Code: 713321
Object Level: 06
Object Level 3: 6620
Amount $281,993.00
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or 10 days after its passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.