Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for installation and maintenance of traffic control devices along the City's roadway system. To accomplish this mission the Division requires a pressure digger to install steel strain poles. This pressure digger will replace a unit that is beyond its useful service life and provide for a more reliable fleet to carry out services provided by the Division. This purchase is consistent with the division's fleet replacement program.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on October 27, 2011 for Bid SA-004135 as follows:
Vendor Unit Bid Bid Amount Status
Utility Truck Equipment International 4300 with Highway $254,725.00 Majority
HH Digger
The only bid received was from Utility Truck Equipment, Inc. and it met specifications as the lowest responsive, responsible bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Utility Truck Equipment, Inc.
2. CONTRACT COMPLIANCE INFORMATION
Utility Truck Equipment's contract compliance number is 31-0989420 and expires 8/29/13.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The cost of this purchase is $254,725.00.
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of a pressure digger from Utility Truck Equipment, Inc., for the Division of Planning and Operations; and to authorize the expenditure of $254,725.00 from the Streets and Highways G.O. Bonds Fund. ($254,725.00)
Body
WHEREAS, the Division of Planning and Operations is responsible for the installation and maintenance of traffic control devices along the City's roadway system, and
WHEREAS, the Division of Planning and Operations is in need of a pressure digger, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, this purchase has been approved by the Fleet Management Division and this equipment does not offer environmentally preferred fuel options at this time, and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Utility Truck Equipment, Inc., 23893 U.S. 23 South, Circleville, Ohio, 43113, for the purchase of a pressure digger in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $254,725.00 or so much thereof as may be needed is hereby authorized to be expended from fund 704, The Streets and Highways G.O. Bonds Fund, number 704, for the Division of Planning and Operations as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
704 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $254,725.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.