Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Knight Electric, Inc. in the amount of $504,807.00 for renovation of the existing exterior lighting for City Hall, 90 West Broad Street. This legislation authorizes an upgrade to the current exterior lighting at City Hall to an LED lighting system. The new LED lighting will provide colored lighting and upgrade the existing lights in the landscape beds around City Hall. All new lighting will be controlled by a central control panel.
Formal bids were solicited and the City received one bid on June 15, 2018 as follows (0 FBE, 1 *MBE):
*Knight Electric, Inc. $504,807.00
The Office of Construction Management recommends the contract be awarded to the sole responsive bidder, Knight Electric, Inc.
Emergency action is requested due to the lead-time in ordering materials and so renovation of the lighting system may occur during the summer construction season.
Knight Electric, Inc. Contract Compliance No. 31-1409432, expiration date April 24, 2020.
Fiscal Impact: This legislation authorizes the expenditure of $504,807.00 from the Construction Management Capital Improvement Fund with Knight Electric, Inc. for renovation of the existing exterior lighting for City Hall, 90 West Broad Street. The Finance and Management Department budgeted $505,000.00 for this project within the Construction Management Capital Improvement Fund.
Title
To authorize the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Knight Electric, Inc. for renovation of the existing exterior lighting for City Hall; to authorize the expenditure of $504,807.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($504,807.00)
Body
WHEREAS, the Office of Construction Management solicited formal competitive bids for renovation of the existing exterior lighting for City Hall, 90 West Broad Street; and
WHEREAS, the Office of Construction Management recommends acceptance of the sole responsive bid submitted by Knight Electric, Inc.; and
WHEREAS, it is necessary to authorize the expenditure of $504,807.00 from the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with Knight Electric, Inc. for renovation of the existing exterior lighting for City Hall, 90 West Broad Street, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract with Knight Electric, Inc. for renovation of the existing exterior lighting at City Hall, 90 West Broad Street.
SECTION 2. That the expenditure of $504,807.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Construction Management Capital Improvement Fund, Fund 7733 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.