Explanation
BACKGROUND
This ordinance authorizes and directs the Director of the Department of Human Resources to renew a contract with GovInvest, Inc. for software to assist with labor costing scenarios due to union contract negotiations. In addition, this ordinance authorizes the expenditure and establishes a maximum obligation liability of $139,500.00 to be paid from the Employee Benefits Fund. The contract is for a 3-year term, with two (2) one (1) year optional renewals. This ordinance authorizes the expenditure for the second year of the contract. Every year the contract renewal is subject to available appropriation and funding. The second-year contract dates are from July 1, 2024, to June 30, 2025. The initial legislation for this contract was Ordinance No. 1791-2023.
CONTRACT COMPLIANCE
The contract compliance number for GovInvest Inc is CC-042781.
FISCAL IMPACT
Funding for this contract totals $139,500.00 and is budgeted in the 2024 employee benefits fund budget. Every year, contract renewal is subject to available and adequate appropriation and funding.
EMERGENCY DESIGNATION
The department requests emergency designation for this ordinance to prevent interruption of services.
...Title
To authorize the Director of the Department of Human Resources to renew a contract with GovInvest, Inc. to provide software to assist with labor costing scenarios due to union contract negotiations from July 1, 2024, through June 30, 2025; to authorize the expenditure of $139,500.00 from the employee benefits fund; and to declare an emergency. ($139,500.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to contract with GovInvest, Inc. to provide software to assist with labor costing scenarios due to union contract negotiations from July 1, 2024, through June 30, 2025; and
WHEREAS, the contract is for a three-year period, with two one-year extensions possible, subject to sufficient appropriation; and
WHEREAS, this contract represents the second year of the current contract; and
WHEREAS, it is necessary to authorize the expenditure of up to $139,500.00, or so much thereof as may be necessary, to pay contract costs for employee benefits consultation; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Human Resources in that it is immediately necessary to authorize the Director of Human Resources to renew the contract with GovInvest Inc to prevent interruption of services, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Human Resources is hereby authorized to renew a contract with GovInvest, Inc. to provide software to assist with labor costing scenarios due to union contract negotiations from July 1, 2024, through June 30, 2025, contingent upon GovInvest Inc being authorized to transact business in the State of Ohio.
SECTION 2. That the expenditure of $139,500.00, or so much thereof as may be necessary, is hereby authorized in Fund 5502 (Employee Benefits Fund), Dept-Div 4601 (Human Resources), in Object Class 03 (Purchased Services), per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.