Explanation
BACKGROUND: For the option to purchase Non-Lethal Chemical Munitions for the Division of Police. The term of the proposed option contract would be two (2) years, with the option to extend the contract for one additional one-year extension. The Contract is through September 30, 2009. The Purchasing Office opened formal bids on February 28, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA002803. Thirty-Three (33) bids were solicited (M1A: 0; F1: 0 ). Four (4) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidders:
Vance Outdoors, Inc. CC#542072038 (Expires February 28, 2010), Items 1-10, 15
Pro-Tech Security Sales CC#341607042 (Expires September 13, 2008), Items 11-14
Total Annual Estimated Expenditure: $65,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Police Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Non-Lethal Chemical Munitions, to authorize the appropriation and expenditure of two (2) dollars to establish the contract from the Purchasing/UTC Account, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 28, 2008 and the Division of Police recommended awards to the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because it is necessary to maintain a source of supply for these Non-Lethal Chemical Munitions for the protection and welfare of the Police Officers and the public at-large, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Police Division in that it is immediately necessary to enter into a contract for an option to purchase Non-Lethal Chemical Munitions, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Non-Lethal Chemical Munitions for the term ending September 30, 2009, with the option to extend the contract for one (1) additional year, in accordance with Solicitation No. SA002803 as follows:
Vance Outdoors, Inc., Items 1-10, 15: Amount: $1.00
Pro-Tech Security Sales, Items 11-14: Amount $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.