Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into a contract with B&B Microscopes for the purchase of one Microscope - Digital Imaging System for the Division of Power and Water (Water). This equipment is used by Water Quality Assurance Laboratory staff to enumerate algae in our source water to aid in water treatment. By understanding the algae present in our source water we can make the correct treatment recommendations to save the city money, reduce the tastes and odors of our water to our customers, and produce optimal water quality. The microscope is also used to identify particles in the treatment process, which helps us treat more effectively and produce better water quality.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003714). Forty five (45) vendors (42 MAJ/2 MBR/1 FBE) were solicited and four (4) bids (4 MAJ) were received and opened on October 14, 2010. The lowest bid was received from B&B Microscopes in the amount of $26,002.65, and an award is recommended as the lowest responsive, responsible, and best bidder. It should be noted that B&B Microscopes bid an Olympus BX53TF which is an alternate to the Olympus BX51 Microscope. The BX53TF is the newer version of the BX51 and complies substantially with the specifications. The bid tabulation is attached for your review.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: B&B Microscopes, Contract Compliance Number: 25-1326815, expires 2/13/2011. This supplier does not hold MBE/FBE status.
FISCAL IMPACT: $30,000.00 is budgeted for this purchase. There were no similar purchases in 2008 or 2009.
Title
To authorize the Director of Finance and Management to enter into a contract with B&B Microscopes for the purchase of one Microscope - Digital Imaging System for the Division of Power and Water and to authorize the expenditure of $26,002.65 from the Water Operating Fund. ($26,002.65)
Body
WHEREAS, one Microscope - Digital Imaging System is required by the Division of Power and Water for laboratory analysis; and
WHEREAS, the Purchasing Office opened formal bids on October 14, 2010 for the purchase of one Microscope - Digital Imaging System for the Division of Power and Water; and
WHEREAS, the Division of Power and Water recommends an award to be made to the lowest, responsive and responsible bidder, B&B Microscopes; and
WHEREAS, a contract will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA003714 on file in the Purchasing Office; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with B&B Microscopes for the purchase of one Microscope - Digital Imaging System for the Division of Power and Water, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $26,002.65, or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund No. 600, OCA 601989, Object Level l: 06, Object Level 3: 6697.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.