Explanation
The purpose of this legislation is to authorize the Director of Finance and Management to enter into contract with Applytech Inc. for the purchase of Siemens Gas Analyzers for the Division of Sewerage and Drainage.
Federal regulation contained in 40CFR Part 503 requires that the total hydrocarbon (THC) and oxygen emissions from bio-solid incinerators be continuously monitored. The current Continuous Monitoring System (CEMS) is currently being upgraded and as part of that project the analyzers being purchased will interface with the CEMS at each of the wastewater treatment plants. The current analyzers are outdated and need to be replaced.
The Purchasing Office opened formal bids on October 22, 2009. Nineteen (19) bids were solicited, 2 FBE. Three (3) bids were received. After review of the bids the Division of Sewerage and Drainage made a recommendation for all items to the lowest, responsive and responsible bidder, Just In Time Sales Corp. A bid tabulation is attached.
After the purchase order was approved and sent to the awarded company the manufacturer had raised their price on the item and would not honor the original amount. Just In Time Sales rescinded their award. (Letter attached). The Purchasing Office contacted the next low bidder, Applytech who agreed to honor the original price of their bid submitted on October 22, 2009. The Division of Sewerage and Drainage is requesting emergency legislation due to the delay in the process and because these items are necessary for incinerator rehabilitation at the Southerly and Jackson Pike Wastewater Treatment Plants and delay in obtaining and installing these items would result in sludge being hauled to the land fill as opposed to incineration.
Supplier: Applytech (25-1868778) Expires 9-21-11
Fiscal Impact: $144,570.00 is budgeted and needed for this purchase.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Title
To authorize the Director of Finance and Management to establish a purchase order with Applytech Inc for the purchase of Siemens Gas Analyzers for the Division of Sewerage and Drainage, and to authorize the expenditure of $144,570.00 from the Sewerage System Operating Fund and to declare an emergency. ($144,570.00)
Body
WHEREAS, federal regulation contained in 40CFR Part 503 require that the total hydrocarbon (THC) and oxygen emissions from bio-solid incinerators be continuously monitored, and
WHEREAS, the current Continuous Monitoring System (CEMS) is currently being upgraded and as part of that project the analyzers being purchased will interface with the CEMS at each of the wastewater treatment plants. The current analyzers are outdated and need to be replaced, and
WHEREAS, the Purchasing Office opened formal bids on October 22, 2009. Nineteen (19) bids were solicited, 2 FBE. Three (3) bids were received, and
WHEREAS, after review of the bids the Division of Sewerage and Drainage made a recommendation for all items to the lowest, responsive and responsible bidder, Just In Time Sales Corp, and
WHEREAS, a purchase order was issued in accordance with the terms and specifications of Solicitation Number: SA-003405on file in the Purchasing Office, and
WHEREAS, the manufacturer had raised their price on the item and would not honor the original amount. Just In Time Sales rescinded their award. (Letter attached), and
WHEREAS, the Purchasing Office contacted the next low bidder, Applytech who is willing and has the full support of honoring the original price of their bid submitted on October 22, 2009, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to enter into contract with Applytech Inc due to the delay in the process and that these items are necessary for incinerator rehabilitation at the Southerly and Jackson Pike Wastewater Treatment Plants and delay in obtaining and installing these items would result in sludge being hauled to the land fill as opposed to incineration for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order with Applytech Inc for the purchase of Siemens Gas Analyzers for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
Section 2. That the expenditure of $144,570.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650 as follows:
Southerly Wastewater Treatment Plant
OCA 604793
Object Level 03: 6624
Amount: $72,285.00
Jackson Pike Wastewater Treatment Plant
OCA 604819
Object Level 03: 6624
Amount: $72,285.00
Section 3. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.