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File #: 3181-2017    Version: 1
Type: Ordinance Status: Passed
File created: 11/20/2017 In control: Finance Committee
On agenda: 12/11/2017 Final action: 12/14/2017
Title: To authorize the Director of Finance and Management to enter into a contract with Dynamix Engineering for engineering services for planned installation of generators for the Division of Fire and the Department of Technology; to authorize the expenditure of $59,806.75 from the Safety Voted Bond Fund; and to authorize the expenditure of $17,276.25 from the Information Services Bonds Fund. ($77,083.00)
Attachments: 1. 3181-2017

Explanation

 

BACKGROUND:  This legislation authorizes the Director of Finance and Management to enter into a contract on behalf of the Office of Construction Management with Dynamix Engineering for engineering services. The services are to provide design work for installing replacement generators at several fire stations and a Department of Technology facility. All generators to be installed at a future date are replacements of older generators that are near their useful life.

Fire station locations include:

Fire Station No. 8, 1240 East Long Street

Fire Station No. 20, 2646 East Fifth Avenue

Fire Station No. 26, 5333 Fisher Road

Fire Station No. 30, 3555 Fishinger Road

Fire Station No. 31, 5305 Alkire Road

 

Department of Technology location:

 

1355 McKinley Avenue

 

The Department of Finance and Management, Office of Construction Management, solicited Requests for Statements of Qualifications (RFSQ) for engineering services to provide design services for installing replacement generators for the Division of Fire and the Department of Technology.  The project was formally advertised on the Vendor Services web site from August 4, 2017 to September 12, 2017.  The city received responses as listed.  All proposals were deemed responsive and were fully evaluated by the evaluation committee.

Company                                                                                    City                                           Majority/ASN/FBEMBE

Advanced Engineering Consultants                     Columbus                     FBE

Dynamix Engineering                                                               Columbus                     MBE

Kohrs Lonnemann Heil Engineers                     Kentucky                     Majority                                                               

Korda/Nemeth Engineering                                          Columbus                     Majority

Kramer Engineers                                                               Columbus                     Majority

Ribway Engineering Group                                          Columbus                     MBE                                                               

Star Consultants                                                               Columbus                     MBE

Tri-Tech Associates                                                               Dayton                                          Majority                                                                                    

 

Dynamix Engineering received the highest score by the evaluation committee.  The Office of Construction Management is recommending a contract award to Dynamix Engineering.

Dynamix Engineering Contract compliance No. 31-1536631, October 30, 2018.

 

Fiscal Impact:  This legislation authorizes the expenditure of $77,083.00 collectively from the Safety Voted Bond Fund and the Information Services Bond Fund with Dynamix Engineering for engineering services associated with the installation of generators for the Division of Fire and the Department of Technology. The funds were budgeted within the Safety Voted Bond Fund and the Information Services Bond Fund.

Title

 

To authorize the Director of Finance and Management to enter into a contract with Dynamix Engineering for engineering services for planned installation of generators for the Division of Fire and the Department of Technology; to authorize the expenditure of $59,806.75 from the Safety Voted Bond Fund; and to authorize the expenditure of $17,276.25 from the Information Services Bonds Fund.  ($77,083.00)

Body

 

WHEREAS, the Office of Construction Management desires to enter into a contract for engineering services associated with the installation of generators for the Division of Fire and the Department of Technology; and

WHEREAS, RSFQ's were solicited by the Office of Construction Management and eight vendors submitted responses; and

WHEREAS, Dynamix Engineering received the highest score by the RFSQ evaluation committee and is therefore recommended for contract award; and

WHEREAS, it is necessary to authorize the Director of Finance and Management to enter into a contract for engineering services associated with the installation of generators for the Division of Fire and the Department of Technology; and

WHEREAS, it is necessary to authorize the expenditure of $59,806.75 from the Safety Voted Bond Fund; and

WHEREAS, it is necessary to authorize the expenditure of $17,276.25 from the Information Services Bonds Fund; and

WHEREAS, it has become necessary in the usual daily operation of the Department of Finance and Management, Office of Construction Management, to authorize the Finance and Management Director to enter into a contract with Dynamix Engineering for engineering services associated with the installation of generators for the Division of Fire and the Department of Technology; now, therefore

 

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

 

SECTION 1.  That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Dynamix Engineering for engineering services associated with the installation of generators for the Division of Fire and the Department of Technology.

SECTION 2That the expenditure of $59,806.75 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Safety Voted Bond Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance. 

 

SECTION 3That the expenditure of $17,276.25 or so much thereof that may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the Information Services Bonds Fund, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance. 

 

SECTION 4. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.

 

SECTION 5.  That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.

 

SECTION 6.  That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.

 

SECTION 7.  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.