Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with EMH&T, Inc., in the amount of $187,000.00, for professional engineering services for the Duxberry Avenue Area Water Line Improvements Project, Division of Power and Water Contract No. 1166.
The purpose of this project is to construct necessary improvements to the water distribution system in the Duxberry Avenue Area. The improvements identified in the scope of work will replace or rehabilitate mains that have high break histories and require frequent maintenance. This project consists of five (5) project sites including Duxberry Avenue, McGuffey Road, Grasmere Avenue, Howey Road, and Hudson Street, for a total of 10,600 feet of new or rehabilitated six- and eight-inch water mains.
The goal of this project is to replace or rehabilitate water lines that have a high break frequency or increase the size of currently under-sized water lines. Replacement of these water lines will decrease the burden on water maintenance operations. The new lines constructed under this project are to mitigate the pattern of frequent water line breaks and improve Department revenue through reducing unbilled water loss.
The Neighborhood Liaison(s) will be contacted and informed of this project during the design phase. Further community outreach may result through the Neighborhood Liaison Program.
2. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329.14, "Awarding professional service contracts through requests for proposals." Requests for Proposals (RFP's) were received on April 30, 2010 from EMH&T, Inc., Prime Engineering and Architecture, Inc., and Burgess & Niple, Inc.
An evaluation committee reviewed the proposals and scored them based on the criteria stated in the Code. Based on the evaluation of the proposals submitted, the Director of Public Utilities requests award of the project to EMH&T, Inc.
The Contract Compliance Number for EMH&T, Inc. is 31-0685594 (expires 9/21/11, Majority). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T, Inc.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Build America Bonds Fund and an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into an agreement with EMH&T, Inc. for professional engineering services for the Duxberry Avenue Area Water Line Improvements Project; to authorize a transfer and expenditure of $187,000.00 within the Water Build America Bonds Fund; for the Division of Power and Water; and to amend the 2011 Capital Improvements Budget. ($187,000.00)
Body
WHEREAS, three technical proposals for professional engineering services for the Duxberry Avenue Area Water Line Improvements Project were received on January 7, 2011; and
WHEREAS, EMH&T, Inc. was the firm selected to perform the design services for this project based on criteria set forth in Columbus City Codes; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into an agreement for professional engineering services for the Duxberry Avenue Area Water Line Improvements Project, for the preservation of the public health, peace, property and safety;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into an agreement for professional engineering services for the Duxberry Avenue Area Water Line Improvements Project, with the most responsive, responsible bidder, EMH&T, Inc., 5500 New Albany Rd., Columbus, Ohio 43054; in the amount of $187,000.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Build America Bonds Fund
Fund No.: 609
Dept./Div. No.: 60-09
OL3: 6629
Project No. Project Name OCA Amount
609999-100000 (carryover) Unallocated Balance 609999 $187,000.00
SECTION 3. That the City Auditor is hereby authorized to transfer $187,000.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 609, Object Level One 06, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | change
609 | 609999-100000 (carryover) | Unallocated Balance | 609999 | -$187,000
609 | 690236-100044 (carryover) | Duxberry Ave. Area W.L. Imp's | 623644 | +$187,000
SECTION 4. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | Current Authority | Revised Authority | change
609 | 609999-100000 (carryover) | Unallocated Balance | $0 | $219,975 | +$219,975 (establish authority for cash)
609 | 609999-100000 (carryover) | Unallocated Balance | $219,975 | $32,975 | -$187,000
609 | 690236-100044 (carryover) | Duxberry Ave. Area W.L. Imp's | $0 | $187,000 | +$187,000
SECTION 5. That the expenditure of $187,000.00 is hereby authorized for the Duxberry Avenue Area Water Line Improvements Project within the Water Build America Bonds Fund, Fund No. 609, Division 60-09, Project No. 690236-100044 (carryover), OCA Code 623644, Object Level Three 6629.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.