Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology, on behalf of the Development Department for Building Services Division, to renew an annual maintenance service agreement in accordance with the terms and conditions established in the original agreement. Currently, Accela, Inc. is the owner of the programming code embedded within software awarded in the original contract with Open Data Systems, Inc. (CT-17745). This contract modification will continue the provisions for services between the City of Columbus and Accela, Inc. for the purpose of software and support maintenance services utilized by The Department of Development for Building Services; which also supports daily operational functions that benefit various City departments and divisions such as yet not limited to; the Department of Public Utilities and Transportation Division of the Public Service Department. These maintenance and support services include technical assistance, support, upgrades and telephone support services for the Accela Automation (AA) System application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Without the passage of this legislation, the Department of Technology will lose the ability to maintain the AA application, eliminating the ability to provide web access for building permits, data and information utilized by citizens regarding issues such as building permits and inspections.
This ordinance authorizes payment for the annual maintenance and support associated with the Accela application, for the period of April 1, 2010 through March 31, 2011.
FISCAL IMPACT:
In fiscal year 2007, the cost of maintenance and support was $220,812.90 for services with Accela, Inc and $183,207.84 for fiscal year 2008. For fiscal year 2009, the cost of maintenance and support was $222,658.42. This ordinance will provide funding, in the amount of $254,524.26, for ongoing support and the funds are available in the 2010 Department of Technology's budget, split among various agencies within the 2010 Department of Technology's Information Services Fund, (Internal Services), for the period of April 1, 2010 through March 31, 2011.
CONTRACT COMPLIANCE:
Accela, Inc. # 94-2767678 Expiration Date: 03/05/2011
Title
To authorize the Director of the Department of Technology to renew an annual contract with Accela, Inc., on behalf of the Development Department for Building Services Division, for software and support maintenance services; and to authorize the expenditure of $254,524.26 from the Department of Technology, Information Services Fund. ($254,524.26)
Body
WHEREAS, the Department of Technology, on behalf of the Department of Development for Building Services Division, needs to renew an existing contract associated with purchase order EL001714, for software and support annual maintenance services associated with building permits and code enforcement, and
WHEREAS, Accela, Inc. is the owner of the programming source code embedded within software awarded in the original contract with Open Data Systems, Inc., and
WHEREAS, the Department of Technology now requires and recommends to renew this contract by and between the City of Columbus and Accela, Inc. to continue coverage associated with an annual agreement for software and support maintenance services, and
WHEREAS, without the passage of this legislation, the Department of Technology will lose the ability to maintain the Accela application, losing the ability to provide web access for building permits, data and information utilized by citizens regarding building permits and inspections, and
WHEREAS, it is necessary to maintain on-going support and to allow for uninterrupted daily operations for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Development, for Building Services Division be and is hereby authorized to renew an annual maintenance and support services contract for the period of April 1, 2010 through March 31, 2011, associated with purchase order EL001714 provided by Accela, Inc.
SECTION 2: That the expenditure of $254,524.26 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.:47-01|Fund:514|Subfund:650|OCA Code: 514650|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $7,750.26 Sewer and Drains
Div.:47-01|Fund:514|Subfund:600|OCA Code: 514600|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $6,912.88 Water
Div.:47-01|Fund:514|Subfund:550|OCA Code: 514550|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $1,086.82 Electricity
Div.:47-01|Fund:514|Subfund:675|OCA Code: 514675|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $2,066.74 Storm Water
Div.:47-01|Fund:514|Subfund:599|OCA Code: 514599|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $5,090.49 Transportation
Div.:47-01|Fund:514|Subfund:240|OCA Code: 514240|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $147,624.07 Building Services
Div.:47-01|Fund:514|Subfund:010|OCA Code: 440147|Obj. Level 1:03|Obj. Level 3: 3369|
Amount: $83,993.00 Development
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.