Explanation
BACKGROUND: This legislation authorizes the Director of Finance and Management to enter into contracts with Byers Ford, LLC and Almared, Inc. dba A-1 Alternative Fuel Systems for the purchase of two (2) F550's with a Flat Bed Body and CNG Conversion Engine for the Division of Sewerage and Drainage. The two (2) F550's with a Flat Bed Body and CNG Conversion Engine will be used by the Sewer Maintenance Operations Center. These vehicles will be used primarily by construction crews assigned to maintain the sewerage system distribution system. The equipment replaces BT21241 and BT21542. This purchase was approved by Fleet Management. In support of the Mayor's Get Green Columbus initiative, these CNG vehicles will incorporate engines that will emit fewer emissions than the older units they are replacing.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA005503). Seventy-three (73) vendors (71 MAJ and 2 MBR) were solicited and three (3) bids (3 MAJ) were received and opened on August 7, 2014. Ace Truck Body submitted a bid for Item #1, but the price did not include the vehicle and is therefore deemed non-responsive. Almared, Inc. dba A-1 Alternative Fuel Systems submitted a bid for Item #2 (CNG Conversion) in the amount of $22,050.00 each. Byers Ford, Inc. submitted a bid for Item #1 in the amount of $46,283.00 each (truck w/flat bed body) and item #2 (CNG Conversion) in the amount of $25,951.00 each.
After a review of the bids, the Division of Sewerage and Drainage recommends a split award be made for Item #1 to Byers Ford, Inc. for a quantity of two (2) F550's with Flat Bed Bodies in the total amount of $92,566.00 and Item #2 to Almared, Inc. dba A-1 Alternative Fuel Systems for a quantity of two Conversions to Dedicated CNG in the amount of $44,100.00 the lowest responsive and responsible and best bidders.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER:
Byers Ford, LLC (31-4139860) expires 12/17/15
Almared, Inc. dba A-1 Alternative Fuel Systems (77-0284624) expires 12/11/15
FISCAL IMPACT: $136,666.00 is budgeted and needed for this purchase. There were no similiar purchases in 2012 or 2013.
Title
To authorize the Director of Finance and Management to enter into contracts with Byers Ford, Inc and Almared, Inc. dba A-1 Alternative Fuel Systems for the purchase of two (2) F550's with a Flat Bed Body and CNG Conversion Engine for the Division of Sewerage and Drainage and to authorize the expenditure of $136,666.00 from the Sewer System Operating Fund. ($136,666.00)
Body
WHEREAS, two (2) F550's with a Flat Bed Body and CNG Conversion Engine are required by the Division of Sewerage and Drainage to be used by the Sewer Maintenance Operations Center to maintain the City's sewerage system distribution system; and
WHEREAS, the equipment replaces BT21241 and BT21542 and has been approved by Fleet Management, and
WHEREAS, the Purchasing Office opened formal bids on August 7, 2014 for purchase of two (2) F550's with a Flat Bed Body and CNG Conversion Engine for the Division of Sewerage and Drainage; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made to the lowest responsive and responsible and best bidders, Byers Ford, Inc. for Item #1 and Almared, Inc. dba A-1 Alternative Fuel Systems for Item #2; and
WHEREAS, contracts will be issued by the Purchasing Office in accordance with the terms, conditions and specifications of Solicitation Number: SA005503 on file in the Purchasing Office; now, therefore
BE IT ORADINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with Byers Ford Inc. and Almared, Inc. dba A-1 Alternative Fuel Systems for the purchase of two (2) F550's with a Flat Bed Body and CNG Conversion Engine for the Division of Sewerage and Drainage, in accordance with specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $136,666.00 or so much thereof as may be needed, is hereby authorized from Dept/Div 60-05, Sewer System Operating Fund 650, OCA 605089, Object Level Three 06, Object level Three 6652, to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.