Explanation
BACKGROUND:
The Department of Public Utilities has entered into a grant agreement through the Ohio Environmental Protection Agency’s Ohio Environmental Education Fund (OEEF) for the development of a Green Infrastructure Workforce Development Program as authorized by Ordinance 1247-2015.
The City is developing a Green Infrastructure Workforce Development Program that has the potential to address poverty and unemployment within the community and promote the development of small, minority and female-owned businesses through creation of green-collared jobs. The Program has developed a training curriculum structured around livable wage jobs that will be created as a result of the City's implementation of green infrastructure. Graduates of the Program will receive a training certificate that will be recognized by the City and will be offered intense placement assistance in securing a green infrastructure maintenance job, be it with the City or a private entity contracted with the City.
The total cost of the project is: $439,938.00. This total includes the original contract amount of $390,000.00 between the City of Columbus and T&M Associates to provide professional services for the design and execution of the Columbus Blueprint Workforce Development Training Program, and the grant amount of $49,938.00 from Ohio EPA’s Environmental Education Fund. This anticipated modification is to add the additional $49,938.00 from the grant to the original contract to complete additional field training and equipment and give trainees valuable experience applying classroom knowledge which will prepare them for a local job in green infrastructure maintenance.
The grant funds and the City's required match equal a total project amount of $439,938.00.
EMERGENCY:
The grant monies have been awarded to the Department of Public Utilities and a grant agreement has been executed. The Department of Public Utilities is requesting City Council to deem this legislation an emergency measure to allow the Director to enter into the contract modification as soon as possible to fund this ongoing work.
SUPPLIER: T&M Associates (22-1806708 expires: 9/12/16)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification is ADD $49,938.00. Total contract amount including this modification is $439,938.00.
2. Reason additional funds were not foreseen: The need for additional funds was known at the time of the initial contract. The original legislation (Ord 1247-2015) anticipated the need for additional modifications, subject to mutual agreement, approval by City Council and the City Auditor.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original contract.
4. How was cost determined: The Department of Public Utilities and T&M Associates negotiated the cost of the planned contract modification.
FISCAL IMPACT:
The $390,000.00 original contract with T&M Associates has been identified as the match commitment for this grant. This Ordinance requests the authority to modify the contract with T&M Associates purposes of completing the grant funded portion of this project work. The grant amount of $49,938.00 was authorized under Ordinance 1247-2015 and funded on ACPR000382.
Title
To authorize the Director of the Department of Public Utilities to modify and extend a contract with T&M Associates for the development of a Green Infrastructure Workforce Development Program; and, to declare an emergency.
Body
WHEREAS, the Department of Public Utilities has a continuing participation in the Ohio Environmental Protection Agency’s Ohio Environmental Education Fund (OEEF) grant; and
WHEREAS, the original legislation, Ordinance 1247-2015, allowed for the appropriation and expenditure of the OEEF grant funds in the amount of $49,938.00; and
WHEREAS, the original contract, EL015364, authorized the expenditure of $390,000.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director to modify and extend the contract with T&M Associates for the purpose of completing the grant funded portion of the development of a Green Infrastructure Workforce Development Program; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to modify and extend contract EL015364 with T&M Associates to complete the grant funded portion of the development of a Green Infrastructure Workforce Development Program.
SECTION 2. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated as established by Ordinance 1247-2015, passed June 22, 2015, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.