Explanation
This legislation authorizes the Director of the Department of Technology to enter into contract with 3SG Plus, LLC, a dealer of Hyland OnBase Software, for continued maintenance and support services for OnBase Software. This is being done on behalf of the Departments of Building and Zoning Services, Health Public Utilities, Public Service, Human Resources and Technology, for the term of January 1, 2022 to December 31, 2022, at a total cost of $149,013.51.This agreement was most recently authorized by Ordinance No.2704-2020, which passed on December 7, 2020.
Since 3SG Plus, LLC, a dealer of Hyland OnBase Software, is the sole authorized source of this product for the City of Columbus, this ordinance is being submitted in accordance with sole source procurement provisions of the City of Columbus Code, Section 329.
EMERGENCY
Emergency action is requested to expedite authorization of this contract to ensure uninterrupted services from the supplier and to allow time for the establishment a purchase order before the City Auditor's Office 2021 year-end close.
CONTRACT COMPLIANCE
Vendor: 3SG Plus, LLC; C.C #: 46-5504877
Expiration Date: 04/30/2024
DAX Vendor Acct. #: 019867
FISCAL IMPACT
Funds for this contract are budgeted and available in the Information Services Division Operating Fund.
Title
To authorize the Director of the Department of Technology to enter into contract with 3SG Plus, LLC, a dealer of Hyland OnBase Software, on behalf of various city departments, for maintenance and support of the OnBase Software in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $149,013.51 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($149,013.51)
Body
WHEREAS, the department of Technology desires to continue to receive maintenance and support services for OnBase Software; and
WHEREAS, because 3SG Plus, LLC is the sole authorized source of this product for the City of Columbus, this ordinance is being submitted in accordance with sole source procurement provisions of the City of Columbus Code, Section 329; and
WHEREAS, an emergency exists in the usual and daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to enter into contract with 3SG Plus, LLC to ensure uninterrupted maintenance and support services of the OnBase software, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology, be and is hereby authorized to enter into contract with 3SG Plus, LLC for maintenance and support of the OnBase Software, in accordance with the sole source provisions of the Columbus City Code, for a period of one year, beginning on January 1, 2022 and ending on December 31, 2022, at a cost of $149,013.51.
SECTION 2. That the expenditure $149,013.51, or so much thereof as may be necessary is hereby authorized to be expended as follows in the attachment to this ordinance. (See 3002-2021EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriate, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.