Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with Shelly and Sands, Inc. for the FRA-62-17.66 Improvements of Nelson Road project and to provide payment for construction, construction administration and inspection services.
This contract includes the resurfacing of 1.32 miles of Nelson Road (US62) from E. Broad Street to Fifth Avenue. This project includes roadway pavement repairs, spot replacement of curb and sidewalk, construction of ADA curb ramps, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Ordinance 1219-2025 authorized the Director of Public Service, on behalf of the City of Columbus, to submit applications to and execute grant agreements with the Ohio Department of Transportation relative to the Urban Paving program, accept and expended awarded grant funds, and issue refunds, if necessary, for the FRA-62-17.66 Improvements of Nelson Road project.
The estimated Notice to Proceed date is July 15, 2026. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on May 28, 2026, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
Shelly and Sands, Inc. $1,524,914.77 Columbus, OH MAJ
Strawser Paving Company $1,583,403.60 Columbus, OH MAJ
Kokosing Construction Company, Inc. $1,605,667.59 Westerville, OH MAJ
Complete General Construction Company $1,786,951.62 Columbus, OH MAJ
Award is to be made to Shelly and Sands, Inc. as the lowest responsive and responsible and best bidder for their bid of $1,524,914.77. The amount of construction administration and inspection services will be $152,491.48. The total legislated amount is $1,677,406.25.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Shelly and Sands, Inc.
As part of their bid Shelly and Sands, Inc. has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
American Roadway Logistics, LLC Norton, Ohio MAJ
Boca Construction, Inc. Norwalk, Ohio MAJ
Complete General Construction Company Columbus, Ohio MAJ
Decker Construction Company Columbus, Ohio MAJ
Dresden Landscaping, LTD. Dresden, Ohio MAJ
PKBN Hauling, LLC Sugar Grove, Ohio MAJ
Griffin Pavement Striping, LLC Columbus, Ohio MAJ
W.L. Markers, Inc. Columbus, Ohio MAJ
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Shelly and Sands, Inc. is 006043 and expires 1/16/28.
3. PRE-QUALIFICATION STATUS
Shelly and Sands, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
A portion of this project is a reimbursable budgeted expense of $375,000.00 within the Federal Transportation Grants Fund, Fund 7765, Grant G592605 (2026 Nelson Road - Broad to 5th 111613). Funds need to be appropriated.
The remaining balance of $1,302,406.25 is budgeted expense within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2025 Capital Improvement Budget is necessary to align budget authority with the proper project. The funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements at the earliest possible time and meet the requirements of the start date for the Urban Paving Program to avoid penalty and to ensure the safety of the travelling public.
Title
To amend the 2025 Capital Improvement budget; to appropriate funds within the Federal Transportation Grants Fund; to authorize the Director of Public Service to enter into contract with Shelly and Sands, Inc. for the FRA-62-17.66 Improvements of Nelson Road project; to authorize the expenditure of up to $1,677,406.25 from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for the project; to repay any unused grant funds at the end of the grant period; and to declare an emergency. ($1,677,406.25)
Body
WHEREAS, the Department of Public Service is engaged in the FRA-62-17.66 Improvements of Nelson Road project; and
WHEREAS, the work for this project consists of the resurfacing of 1.32 miles of Nelson Road (US62) from E. Broad Street to Fifth Avenue. This project includes roadway pavement repairs, spot replacement of curb and sidewalk, construction of ADA curb ramps; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, Shelly and Sands, Inc. will be awarded the contract for the FRA-62-17.66 Improvements of Nelson Road project; and
WHEREAS, the Department of Public Service requires funding to be available for the FRA-62-17.66 Improvements of Nelson Road project for construction expense along with construction administration and inspection services; and
WHEREAS, Federal Transportation grant funds will be used to pay for a portion of this project; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, funds must be appropriated within the Federal Transportation Grants Fund; and
WHEREAS, it is necessary to authorize an expenditure of up to $1,677,406.25 from the Streets and Highways Bond Fund and the Federal Transportation Grants Fund for this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with Shelly and Sands, Inc. to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvements Budget authorized by ordinance 1790-2025 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $2,879,552.00 / ($1,302,407.00) / $1,577,145.00
7704 / P530282-100177 / FRA-62-17.66 Improvements of Nelson Road (Voted Carryover) / $0.00 / $1,302,407.00 / $1,302,407.00
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2026, the sum of $375,000.00 is appropriated in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G592605 (2026 Nelson Road - Broad to 5th 111613), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with Shelly and Sands, Inc., 1515 Harmon Avenue, Columbus, Ohio 43223, for the FRA-62-17.66 Improvements of Nelson Road project in the amount of up to $1,524,914.77 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $152,491.48.
SECTION 4. That the expenditure of $375,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G592605 (2026 Nelson Road - Broad to 5th 111613), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $1,302,406.25, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-100177 (FRA-62-17.66 Improvements of Nelson Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.