Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the following Universal Term Contract Purchase Agreement listed below for Bill Presentment Services for the Department of Public Utilities Call Center.
UNIVERSAL TERM CONTRACT PURCHASE AGREEMENT:
PA007021 - Bill Presentment Services UTC - expires 1/31/2026
Supplier: Level One, LLC Vendor# 001000, CC expiration, pending.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
Fiscal Impact: $845,000.00 is budgeted in object class 03 Services and needed for this purchase.
$1,170,000.00 was spent in 2024
$1,292,511.65 was spent in 2023
EMERGENCY DESIGNATION: Emergency designation is requested to avoid running out of funds and not being able to process invoices. We are projected to run out of money to pay the October 2025 invoice.
Title
To authorize the Director of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Bill Presentment Services with Level One, LLC for the Division of Power, the Division of Water, and the Division of Water Reclamation; and to authorize the expenditure of $845,000.00 split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, and to declare an emergency. ($845,000.00)
Body
WHEREAS, the Purchasing Office established a Universal Term Contract for the purchase of Bill Payment Services; and
WHEREAS, it is necessary to authorize the expenditure of $845,000.00 from the Public Utilities Operating Fund, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate current Universal Term Contract Purchase Agreements for the purchase of Bill Presentment Services to avoid running out of funds to process invoices, all for the immediate preservation of the public health, peach, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of Bill Presentment Services for the Division of Power, the Division of Water, and the Division of Water Reclamation. The current vendor is as follows:
Level One, LLC, Vendor #001000
PA007021 - Bill Presentment Services UTC - expires 1/31/2026
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the purpose stated in Section 1, the expenditure of $845,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from Public Utilities in object class 03 Services, split among the Electricity, Water, Sanitary Sewer, and Stormwater Operating Funds, per the accounting codes in the attachments to this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.