Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Sewer System Engineering Section's Construction Administration and Construction Inspection Services Agreement with DLZ Ohio, Inc.
This modification will increase the funding of the contract by an additional $257,019.84 for construction administration services that needs additional funding or will shortly. This project typically involves the replacement and or rehabilitation of sanitary and combined sewer infrastructure. The project involved in this specific modification is the Beulah Road Trunk Sewer Rehabilitation (Glen Echo Restoration).
2. CONTRACT MODIFICATION INFORMATION:
This contract was originally procured to provide construction administration and construction inspection services for sanitary and combined sewer projects during the fiscal years of 2008-2010. The funds approved within this legislation will provide for payment of additional services that were needed to conclude ongoing construction projects.
The Division has determined that it is appropriate to augment city personnel by utilizing these contracted services on a routine basis. The cost of these services is consistent with those provided for under the existing agreement.
3. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for the period of 2008-2010. This ordinance will authorize the expenditure of $257,019.84 for the Beulah Road Trunk Sewer Rehabilitation project. The Department anticipates requesting additional appropriations to this contract during the remainder of 2008, 2009, and 2010 fiscal years, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill the capital improvement project's related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
4. FISCAL IMPACT:
This legislation includes a transfer of funds within the Sanitary Sewer Revenue Bond Fund as well as an amendment to the 2008 Capital Improvements Budget to allow sufficient cash and authority in the proper account for this project.
5. CONTRACT COMPLIANCE INFO: 31-1268980 (MBR) (Expires 4/16/2009)
Title
To authorize the Director of Public Utilities to execute a planned contract modification of the construction administration and construction inspection services agreement with DLZ Ohio, Inc., for the Beulah Road Trunk Sewer Rehabilitation project; to authorize the transfer of $254,905.84 and expenditure of $257,019.84 from the Sanitary Sewer Revenue Bond Fund; and to authorize an amendment to the 2008 Capital Improvements Budget; for the Division of Sewerage and Drainage. ($257,019.84)
Body
WHEREAS, it is necessary to modify the construction administration and construction inspection services contract for the Beulah Road Trunk Sewer Rehabilitation project, with DLZ Ohio, Inc., to provide additional monies to cover the cost of needed additions to the contract work in accordance with the Department's design requirements in order to ensure the continued operation of its sanitary infrastructures; and
WHEREAS, City Auditor Contract No. EL008289, was executed on 6/30/08, as authorized by ORD0845-2008, as passed by City Council on 6/11/2008, and approved by the City Attorney on 7/2/08, for purposes of providing construction administration and construction inspection services necessary to ensure the successful completion of many of the Divisions sanitary sewer improvement projects; and.
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Sanitary Sewer Revenue Bond Fund and Voted Bonds Fund; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer Revenue Bonds Fund; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the construction administration and construction inspection services contract with DLZ Ohio, Inc., for the Beulah Road Trunk Sewer Rehabilitation project, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify the construction administration and construction inspection services contract for the Beulah Road Trunk Sewer Rehabilitation project, EL008289, with DLZ Ohio, Inc., 6121 Huntley Rd., Columbus, Ohio 43229, in accordance with the terms and conditions of the contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 2. That the said services shall be performed to the satisfaction of the Director of Public Utilities, the Administrators of the Divisions of Sewerage and Drainage as well as the Engineering Managers of the Division of Sewerage and Drainage's Sewer System.
Section 3. That the City Auditor is hereby authorized and directed to transfer a total of $254,905.84 from within Division of Sewerage and Drainage | Dept./Div. 60-05 | Sanitary Sewer Revenue Bond Fund No. 665 | Object Level One 06 | Object Level Three 6686:
FROM:
Proj. 650704 | OSIS Augment Sewer, Whitier - JPWWTP | OCA665704| -$254,905.84
TO:
Proj. 650625 | Beulah Road Trunk Sewer Rehabilitation | OCA 665625 | +$254,905.84
SECTION 4. That the 2008 Capital Improvements Budget Ordinance No. 0690-2008 is hereby amended as follows, to provide sufficient budget authority for the project expenditure stated in the ordinance herein.
Project No. | Project Name | Current Authority | Revised Authority | Change
650704-100000 | OSIS Augmentation and Relief Sewer Project | $1,000,000 | $745,094 | (-$254,906)
650625-100000 | Beulah Road Trunk Sewer Rehabilitation | $2,526,902| $257,021 | (+$257,020)
(Includes creation of additional authority of $2,114)
Section 5. That the expenditure of $257,019.84, or as much thereof as may be needed, be and the same is hereby authorized from the Sanitary Sewer Revenue Bonds Fund, as follows:
Div.: 60-05 | Fund 665 | Proj. 650625 | OCA Code 665625 | Obj. Level 3: 6686 | $257,019.84
Section 6. That the City Auditor is authorized to make any accounting changes to the revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Department administering said project that the project has been completed and the monies no longer required for said project, except that no transfer shall be made from a project account by monies from more than one source.
Section 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.