Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into contract with the Tennant Sales and Services Company for the purchase of an industrial sweeper /scrubber. This equipment will be used to clean the interior parking and vehicle garages at the Fleet Management facility.
Formal bids were solicited via RFQ005191 and the City received three (3) bids on May 4, 2017 as follows:
Contract Sweepers & Equipment Co.: $21,195.00
Key 4 Cleaning Supplies Inc.: $13,202.00 ***alternative bid**
Tennant Sales and Services Co.: $21,020.25
The apparent low bid received from Key 4 Cleaning Supplies Inc was deemed non-responsive to the specifications. The equipment propsed by Key 4 did not meet the following specifications,
1. Bid specifications called for a 36 volt system, the proposed equipment is 24 volt.
2. Bid specifications called for a 320AH battery system, the proposed equipment was 100AH battery package.
3. Bid specifications called for a vaccum motor of 650 watts, the proposed equipment was 400 watt.
4. Bid specificatins called for 36" cleaning path, the proposed equipment had an adjustable path of up to 34".
Therefore, the Fleet Management Division recommends the bid award be made to the lowest, responsive, and responsible bidder, Tennant Sales and Services Company.
Tennant Sales and Services Company CC#: 41-1986217; Expires 5-3-2019
FISCAL IMPACT: This ordinance authorizes an expenditure of $21,020.25 from the Fleet Management Operating Fund, with Tennant Sales and Services Company for the purchase of an industrial sweeper/scrubber. The Fleet Management Division budgeted $81,131.00 in their operating budget for this expenditure.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division to enter into contract with Tennant Sales and Services Company for the purchase of an Industrial Sweeper Scrubber; and to authorize the expenditure of $21,020.25 from the Fleet Management Fund. ($21,020.25)
Body
WHEREAS, it is necessary to purchase the industrial sweeper scrubbers in order to keep the garage floors safe and without debris and/or spills, and
WHEREAS, the Fleet Management Division advertised and solicited formal bids pursuant to RFQ005191 and opened responses on May 4, 2017 and selected the lowest responsive, and responsible and best bidder, Tennant Sales and Services Company, and
WHEREAS, the apparent low bidder, Key 4 Cleaning Supplies Inc submitted a bid that was deember non-responsive to the specifications, and
WHEREAS, this contract with Tennant Sales and Services shall be awarded at the earliest period allowed by law; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with Tennant Sales and Services Company for the purchase of an industrial sweeper/scrubber.
SECTION 2. That the expenditure of $21,020.25, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved per the accounting codes in the attachment to this ordinance:
See Attached File: Ord 1482-2017 Legislation Template.xls
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering such project that the project has been completed and the monies are no longer required for such project; except that no transfer shall be made from a project account funded by monies from more than one source.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.