Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a professional services blanket contract on behalf of the Office of Construction Management with Bird Houk & Associates, Inc. for architectural and engineering services for the Municipal Court Building, 375 South High Street.
Ordinance No. 1115-2007, passed July 11, 2007, authorized the original blanket contract for professional services with Bird Houk & Associates, Inc. for architectural and engineering consulting services for the Municipal Court Building Renovations. Ordinance No. 1011-2010, passed July 14, 2010, authorized a modification to the original contract for the main electrical service and distribution upgrade.
This modification is necessary to increase the retained amount of this contract due to unforeseen architectural and engineering services necessary to complete the project. It is practical and cost effective for coordination and continuity of the project to use Bird Houk & Associates, Inc. for this modification. Selecting another architect at this point would lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to request qualifications for these ongoing professional services. Prices already established in the contract were used to determine the cost of this modification.
Emergency action is requested so that the necessary professional services may be accomplished, thereby ensuring that needed renovations at the Municipal Court Building are not delayed.
Bird Houk & Associates, Inc. Contract Compliance No. 31-1366142; Expiration date November 11, 2011.
Fiscal Impact: The cost of this contract is $50,000.00. The current unencumbered cash balance in the Construction Management Capital Improvement Fund, Municipal Court Professional Services is $733.00. An additional $49,267.00 will be transferred between projects within the Construction Management Capital Improvement Fund. The original contract amount was $500,000.00. The first modification was in the amount of $48,500.00. This modification is in the amount of $50,000.00. The total contract cost is $598,500.00.
Title
To amend the 2011 Capital Improvements Budget; to authorize the City Auditor to transfer $49,267.00 between projects within the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Bird Houk & Associates, Inc. for professional services for the Municipal Court Building, 375 South High Street; to authorize the expenditure of $50,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget and transfer cash between projects within the Construction Management Capital Improvement Fund, to provide sufficient funds in the appropriate areas for this expense; and
WHEREAS, Ordinance No. 1115-2007, passed, July 11, 2007, authorized the Finance and Management Director to enter into a contract with Bird Houk & Associates, Inc. for professional services for the Municipal Court building, 375 South High Street and Ordinance No. 1011-2010, passed July 14, 2010, authorized a modification of said contract; and
WHEREAS, an emergency exist in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Bird Houk & Associates, Inc. for professional services for the Municipal Court Building, so that the necessary professional services may be accomplished, thereby ensuring that needed renovations at the Municipal Court Building are not delayed , thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund 733
Project Name| Project No.|Current Authority|Revised Authority|Difference
Facility Renovation-Various 570030-100120 (Councilmanic SIT Supported)
$1,896,000|($1,846,733|($49,267)
Municipal Court Professional Services 570043-100008 (Councilmanic SIT Supported) $0|$49,267|($49,267)
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds with the Construction Management Capital Improvement Fund as follows:
FROM:
Dept/Div: 45-27| Fund: 733|Project Number 570030-100120|Project Name -Facility Renovation - Various|OCA Code: 733120|OL3: 6620|Amount $49,267.00
TO:
Dept/Div: 45-27| Fund: 733|Project Number 570043-100008|Project Name -Municipal Court Professional Services| OCA Code: 733000|OL3: 6620|Amount $49,267.00
SECTION 3. That the Finance and Management Director is hereby authorized to modify a contract on behalf of the Office of Construction Management with Bird Houk & Associates, Inc. for professional services for the Municipal Court Building, 375 South High Street.
SECTION 4. That the expenditure of $50,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 3, be and is hereby authorized and approved as follows:
Division: 45-27
Fund: 733
Project: 570043-100008
OCA: 734308
Object Level 1: 06
Object Level 3: 6620
Amount: $50,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.