Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a contract for the installation of a street lighting system with underground wiring under the assessment procedure. Property owners have submitted a petition for a high-pressure sodium street lighting system with ornamental poles and underground wiring for the Berwick II and Berwick III areas. This legislation also authorizes the transfer of funds from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund into the Street Lighting Assessment Fund for the City's share in the cost of installing the street lighting systems. This legislation also amends the 2004 Capital Improvements Budget to reflect the transfers.
The Berwick II assessment area includes: Beverly Place, Brookwood Road, Kingslea Road, Lakewood Road, Medford Road, Medford Place, Berwick Boulevard from Castlegate Road to Dover Road, Brookwood Place from Brookwood Road to and including parcel number 010-132086, Cassingham Road from Livingston Avenue to College Avenue, Dover Road from Cassingham Road to Brookwood Road, Euclaire Avenue from Livingston Avenue to College Avenue, Haddon Road from Kenwick Road to and including parcel number 010-101706, Kenwick Road from Livingston Avenue to Dover Road, Roosevelt Avenue from Livingston Avenue to Scottwood Road, and Sherbrooke Place from Scottwood Road to Berwick Boulevard.
The Berwick III assessment area includes: Belmar Road, Castlewood Road, Clermont Road from Castlewood Road to James Road, Cottingham Court East, Cottingham Court West, Dover Road from Kenwick Road to James Road, Kenwick Road from Dover Road to Scottwood Road, Millerdale Road, Severn Road, Tudor Road, Wakefield Court East, Wakefield Court West, Wellesley Road and Wilmore Drive.
Resolution Number 111X-03, adopted June 2, 2003, authorized the preparation of plans and specifications; emergency legislation of necessity, Resolution Number 091X-2004, was adopted April 19, 2004; and Ordinance Number 2027-2004, determining to proceed, was passed November 22, 2004 for Berwick II.
Resolution Number 255X-03, adopted July 7, 2003, authorized the preparation of plans and specifications; emergency legislation of necessity, Resolution Number 090X-2004, was adopted April 19, 2004; and Ordinance Number 2029-2004, determining to proceed, was passed November 22, 2004 for Berwick III.
Three bids were received and opened by the Director of Public Utilities on February 16, 2005. The Division of Electricity recommends an award to Jess Howard Electric Company, in the amount of $890,061.67, as the lowest responsive and responsible bid received. Their Contract Compliance Number is 314405752.
Please see attachment ORD0848-2005BidTab.doc for further information pertaining to bids and estimated associated costs.
Emergency action is requested due to citizens' approved petition for a timely implementation of construction services.
FISCAL IMPACT: The determined amount to be paid for the City's share under the Berwick Phase II assessment procedure is $155,000. Additional funding in the amount of $167,000 will be made available from the Urban Infrastructure Recovery Fund.
The determined amount to be paid for the City's share under the Berwick Phase III assessment procedure is $112,000. Additional funding in the amount of $145,800 will be made available from the Urban Infrastructure Recovery Fund.
Funds for the Division of Electricity's share are being transferred within the Street Lighting and Distribution System Improvements Fund from capital projects that are being deferred to later dates.
Title
To amend the 2004 Capital Improvements Budget; to authorize the transfer of funds within the Voted Street Lighting and Electricity Distribution Improvements Fund; to authorize the transfer of funds and appropriation to the Street Lighting Assessment Fund; to authorize the Director of Public Utilities to enter into a contract with Jess Howard Electric Company and to obtain and pay for inspection and other related services for the installation of a street lighting system with underground wiring in the Berwick Phase II and Berwick Phase III areas under the assessment procedure; to authorize the expenditure of $1,122,800.00 from Street Lighting Assessment Fund; and to declare an emergency. ($1,122,800.00)
Body
WHEREAS, property owners have submitted petitions for a high pressure sodium street lighting system with ornamental poles and underground wiring in the Berwick II and Berwick III areas; and
WHEREAS, Berwick II area includes: Beverly Place, Brookwood Road, Kingslea Road, Lakewood Road, Medford Road, Medford Place, Berwick Boulevard from Castlegate Road to Dover Road, Brookwood Place from Brookwood Road to and including parcel number 010-132086, Cassingham Road from Livingston Avenue to College Avenue, Dover Road from Cassingham Road to Brookwood Road, Euclaire Avenue from Livingston Avenue to College Avenue, Haddon Road from Kenwick Road to and including parcel number 010-101706, Kenwick Road from Livingston Avenue to Dover Road, Roosevelt Avenue from Livingston Avenue to Scottwood Road, and Sherbrooke Place from Scottwood Road to Berwick Boulevard; and
WHEREAS, the Berwick III assessment area includes: Belmar Road, Castlewood Road, Clermont Road from Castlewood Road to James Road, Cottingham Court East, Cottingham Court West, Dover Road from Kenwick Road to James Road, Kenwick Road from Dover Road to Scottwood Road, Millerdale Road, Severn Road, Tudor Road, Wakefield Court East, Wakefield Court West, Wellesley Road and Wilmore Drive.; and
WHEREAS, Jess Howard Electric Company submitted the lowest responsive and responsible bid opened by the Director of Public Utilities on February 16, 2005 for the installation of the aforesaid street lighting system; and
WHEREAS, funding is necessary to pay for construction costs, design, construction inspection, engineering, advertising and printing, and any other miscellaneous expenses for said project; and
WHEREAS, it is necessary to transfer funds from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund into the Street Lighting Assessment Fund to provide for the City's share in the cost of installing a street lighting system with underground wiring in the Berwick II and Berwick III areas under the assessment procedure; and
WHEREAS, it is necessary to amend the 2004 Capital Improvements Budget to reflect the aforementioned transfers; and
WHEREAS, emergency action is required in order to complete financial transactions and enter into contract to comply with citizens' approved petition for timely implementation of construction services; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Electricity, in that it is immediately necessary to enter into a contract for labor and material for the construction of street lighting improvements for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget is hereby amended as follows:
PUBLIC UTILITIES/ELECTRICITY 60-07
PROJECT CURRENT AMENDED
PROJECT NAME NUMBER CIB CIB
UIRF 440007 1,024,817 712,017
Capacitor Program 670177 140,000 0
Facilities Renovation 670977 170,000 43,000
Berwick II 670981 0 322,000
Berwick III 679082 0 257,800
SECTION 2. That the City Auditor is hereby authorized and directed to transfer $579,800.00 within the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, as follows:
FROM:
Project 440007 | UIRF | OCA 644369 | OL3 6625 | Amount: $312,800.00
Project 670177 | Capacitor Program | OCA 670177 | OL3 6621 | Amount: $140,000.00
Project 670977 | Facilities Renovation | OCA 670977 | OL3 6621 | Amount: $127,000.00
Total: $579,800.00
TO:
Project 670981 | Berwick II | OCA 670981| OL3 5501 | Amount: $322,000.00
Project 670982 | Berwick III | OCA 670982| OL3 5501 | Amount: $257,800.00
Total: $579,800.00
SECTION 3. That the City Auditor is hereby authorized and directed to transfer $579,800.00 from the Voted 1995 and 1999 Street Lighting and Electricity Distribution Improvement Fund 553 into the Street Lighting Assessment Fund 580, Division No. 60-07, as follows:
FROM:
FUND 553
Project 670981 | Berwick II | OCA 670981| OL3 5501 | Amount: $322,000.00
Project 670982 | Berwick III | OCA 670982| OL3 5501 | Amount: $257,800.00
Total: $579,800.00
TO:
FUND 580
Subfund 981 | Berwick II | OCA 580981 | OL3 0886 | Amount: $322,000.00
Subfund 982 | Berwick III | OCA 580982 | OL3 0886 | Amount: $257,800.00
Total: $579,800.00
SECTION 4. That the City Auditor is hereby authorized to appropriate $322,000.00 in the Berwick II Area Street Lighting Assessment Project, Fund No. 580, Subfund 981, OCA 580981, Object Level Three 6625.
SECTION 5. That the City Auditor is hereby authorized to appropriate $257,800.00 in the Berwick III Area Street Lighting Assessment Project, Fund No. 580, Subfund 982, OCA 580982, Object Level Three 6625.
SECTION 6. That the Director of Public Utilities is hereby authorized to enter into a contract with Jess Howard Electric Company, in the amount of $890,061.67, and to obtain and pay for the services of the Division of Electricity, the Transportation Division, and any services of other City divisions as may be necessary to complete the street lighting systems for the Berwick II and Berwick III areas.
SECTION 7. That to pay the cost of the aforesaid contract and expenses, the expenditure of $1,122,800.00, or so much thereof as may be needed, be and is hereby authorized from Division of Electricity, Division No. 60-07, Fund No. 580, as follows:
Subfund No. 981 | Berwick II | OCA 580981 | OL3 6625 | Amount: $ 667,000.00
Subfund No. 982 | Berwick III | OCA 580982 | OL3 6625 | Amount: $ 455,800.00
Total: $1,122,800.00
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.