Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract for the purchase of Motorola radios for the Department of Public Service, Division of Infrastructure Management.
The Department of Public Service, Division of Infrastructure Management, is responsible for maintaining Columbus roadways. This includes filling potholes, street sweeping, mowing, alley resurfacing, and snow and ice removal. The Department of Public Service has a need to purchase radios for the purpose of continuing communicating in real time during daily department operations. The City has a multiple year Universal Term Contract established for this equipment with Motorola Solutions Inc.
The following Purchase Agreement association requires approval by City Council in order to expend more than $100,000.00 on a Universal Term Contract, per City Code 329.19(g):
Motorola Solutions Inc. PA005455, Motorola Radios, expires 6/30/2025.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Motorola Solutions Inc.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Motorola Solutions Inc. is CC007169 and expires 9/24/2026.
3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Street Construction, Maintenance, and Repair Fund (Fund 2265).
4. EMERGENCY DESIGNATION
The department requests emergency designation for this legislation so that the equipment can be ordered as soon as possible so arrival is ensured prior to the purchase agreement expiration date and expected increase in the cost of doing business. Radios are immediately necessary to ensure the safety of personnel so that they have uninterrupted access to vital communication devices while performing department operations to preserve public safety.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement for the purchase of radios for the Department of Public Service from Motorola Solutions Inc.; to authorize the expenditure of $135,000.00 from the Street Construction, Maintenance, and Repair Fund; and to declare an emergency. ($135,000.00)
Body
WHEREAS, the Department of Public Service, Division of Infrastructure Management, is responsible for maintaining city infrastructure in an efficient and timely manner; and
WHEREAS, the Purchasing Office established PA005455 for portable radios with Motorola Solutions Inc.; and
WHEREAS, the Division of Infrastructure Management desires to purchase radios to ensure timely and efficient communication among employees in the normal course of department operations; and
WHEREAS, the Director of the Department of Finance and Management will associate all general budget reservations with the appropriate universal term contracts with Motorola Solutions Inc. in accordance with the terms, conditions and specifications of PA005455 on file in the Purchasing Office; and
WHEREAS, it is necessary to authorize the expenditure of up to $135,000.00 with Motorola Solutions Inc. for the purchase of the portable radios; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Service in that it is immediately necessary to authorize this purchase so radios can be ordered as soon as possible while the time-sensitive pricing is valid to ensure the safety of personnel so that they have uninterrupted access to vital communication devices while performing essential department operations, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreement with Motorola Solutions Inc. for the purchase of radios for the Department of Public Service, Division of Infrastructure Management.
SECTION 2. That the expenditure of $135,000.00, or as much thereof as may be necessary, is hereby authorized in Fund 2265 (Street Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Division of Infrastructure Management) in Object Class 02 (Materials and Supplies) per the account codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for reasons stated in the preamble hereto, where is hereby made a part hereof, this ordinance is hereby declared an emergency measure, which shall take effect and be in force from and after its passage and approved by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.