City of Columbus - File #: 0630-2005

• File #: 0630-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/23/2005
• In control: Safety Committee
• On agenda: 4/11/2005
• Final action: 4/13/2005
• Title: To authorize and direct the Finance Director to modify the contract with Meggs Associates, D.B.A. CRISNet for the Division of Police for the purchase of the third year of maintenance and support, and to authorize the expenditure of $170,110.00 from the Law Enforcement Block Grant Funds; and to declare an emergency. ($170,110.00)

Date	Ver.	Action By	Action	Result
4/13/2005	1	ACTING CITY CLERK	Attest
4/12/2005	1	ACTING MAYOR	Signed
4/11/2005	1	Columbus City Council	Approved	Pass
4/11/2005	1	COUNCIL PRESIDENT	Signed
3/31/2005	1	Safety Drafter	Sent for Approval
3/31/2005	1	CITY ATTORNEY	Reviewed and Approved
3/31/2005	1	Safety Drafter	Sent to Clerk's Office for Council
3/30/2005	1	Finance Reviewer	Reviewed and Approved
3/30/2005	1	FINANCE DIRECTOR	Reviewed and Approved
3/30/2005	1	Safety Drafter	Sent for Approval
3/30/2005	1	Auditor Reviewer	Reviewed and Approved
3/30/2005	1	CITY AUDITOR	Reviewed and Approved
3/29/2005	1	ODI DIRECTOR	Reviewed and Approved
3/29/2005	1	ODI DIRECTOR	Reviewed and Approved
3/29/2005	1	SAFETY DIRECTOR	Reviewed and Approved
3/29/2005	1	Safety Drafter	Sent for Approval
3/28/2005	1	Safety Reviewer	Reviewed and Approved
3/28/2005	1	SAFETY DIRECTOR	Reviewed and Approved
3/28/2005	1	Safety Drafter	Sent for Approval
3/28/2005	1	EBOCO Reviewer	Reviewed and Approved
3/24/2005	1	Safety Reviewer	Reviewed and Approved
3/23/2005	1	Safety Drafter	Sent for Approval
3/23/2005	1	Safety Reviewer	Reviewed and Approved
3/23/2005	1	Safety Reviewer	Sent for Approval

Explanation

BACKGROUND:

Need: In 2003 the Division of Police implemented an electronic records management system (RMS) for offense and complaint/incident reports. As part of the original purchase contract the Division was provided the option to purchase (5) one-year annual software and maintenance terms. The Division wants to modify the contract in order to purchase the 3^rd year of the maintenance term.

Bid Information: N/A

Contract Compliance No.: 54-1210813

Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for the purchase of the maintenance term, due March 1^st, 2005.

FISCAL IMPACT:

This third year maintenance term will be purchased with Local Law Enforcement Block Grant Funds; therefore, there will be no impact on the financial status for the General Fund.

Title

To authorize and direct the Finance Director to modify the contract with Meggs Associates, D.B.A. CRISNet for the Division of Police for the purchase of the third year of maintenance and support, and to authorize the expenditure of $170,110.00 from the Law Enforcement Block Grant Funds; and to declare an emergency. ($170,110.00)

Body

WHEREAS, the Division of Police implemented an electronic records management system for offense and complaint/incident reports; and

WHEREAS, the Division of Police wants to purchase the third year of system maintenance and support; and

WHEREAS, emergency legislation is needed because the current maintenance term expired on February 28, 2005; and

WHEREAS, an emergency exists in the usual operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase the third year of maintenance and support for the preservation of public health, peace, property, safety and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance Director be and hereby authorized to modify the contract in the total amount of $170,110.00 to Meggs Associates, D.B.A. CRISNet for the purchase of the third year of maintenance and support for the Division of Police, Department of Safety.

Section 2. That the expenditure of $170,110.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:

DIV      FUND        OBJ LEV (01)         OBJ LEV (03)      OCA      GRANT#              AMT

30-03           222      03                         3372                              338008                    338008       $170,110.00

Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.