Explanation
BACKGROUND: In February of 2012 Mayor Coleman announced a program to fight vacant and abandoned property that includes a plan to aggressively target and demolish blighted structures. In addition, the City has a responsibility to demolish vacant and abandoned properties declared a nuisance, unsafe, or an emergency to public health and safety. This legislation authorizes the Director of the Department of Development to enter into contracts with seven contractors to provide deconstruction, demolition and asbestos abatement services under the program. The companies responded to a Request for Proposal (RFP), SA-005576, and were selected by an evaluation committee as the companies with the best proposals. A total of thirteen companies responded. The seven companies selected and proposed contract amounts are as follows:
Entity Contract Amount
Ransom Company $200,000
Watson General Contracting $400,000
Egner Construction $250,000
Superior Enterprises Unlimited, Inc. $400,000
S.G. Loewendick & Sons, Inc. $400,000
DSS Services, LLC $200,000
Colvin Gravel Company, Inc. $150,000
Furthermore, this legislation also authorizes the Director of the Department of Development to amend two asbestos remediation services contracts with R3, Inc. and Hina Environmental Solutions, LLC to increase the contract amounts a total of $85,661 and to extend the term of the contracts for an additional year. Ordinances 0136-2014 and 1154-2014 authorized the Director of Development to enter into contracts with asbestos testing companies to provide asbestos remediation under the program.
EMERGENCY JUSTIFICATION: Emergency action is requested in order to complete the work within the timeframe for which the cost estimates were given and demolish the structures as soon as possible.
FISCAL IMPACT: Funds are available in the Development Taxable Bonds Fund for this purpose.
Title
To authorize the Director of the Department of Development to enter into contracts with various companies to provide demolition and asbestos abatement services as part of the Vacant and Abandoned Properties Initiative; to modify asbestos remediation services contracts with R3, Inc. and Hina Environmental Solutions, LLC; to authorize the expenditure of $2,085,661.00 from the Development Taxable Bonds Fund; to waive the competitive bidding and bonding provisions of the Columbus City Code; and to declare an emergency. ($2,085,661.00)
Body
WHEREAS, in 2012, Mayor Michael B. Coleman announced the Vacant and Abandon Properties Initiative, a comprehensive plan to address vacant and abandoned properties, that includes a goal of demolishing hundreds of structures; and
WHEREAS, various City offices are implementing the demolition portion of the program, including the targeting of vacant and abandoned properties through tax foreclosure and seeking authorization to demolish blighted properties from the Environmental Section of the Franklin County Municipal Court; and
WHEREAS, the Department of Development desires to enter into an agreements with seven contractors for deconstruction, demolition, and asbestos abatement services for a total of up to $2,000,000; and
WHEREAS, Ransom Company (contract compliance number: 269401266, expiration: 1/9/2016, MBE), Watson General Contracting (contract compliance number: 311429409, expiration: 1/18/2015), Egner Construction (contract compliance number: 010853960, expiration: 1/22/2015), Superior Enterprises Unlimited, LLC (contract compliance number: 452716791, expiration: 5/28/2016, MBE), S.G. Loewendick & Sons, Inc. (contract compliance number: 314420502, expiration: 8/3/2015), DSS Services, LLC (contract compliance number: 263454889, expiration: 7/9/2016), and Colvin Gravel Company, INC. (contract compliance number: 314441189, expiration: 1/3/2016) were seven of thirteen companies who responded to a Request for Proposals (SA-0045576) and selected by an Evaluation Committee as the best proposals based on pricing, prior experience, resources and qualifications; and
WHEREAS, it is in the City's best interest to waive the competitive bidding and bonding requirements in Columbus City Code Chapter 329 in order to utilize a process similar to the Request for Proposal Process to establish construction related contracts with multiple companies and allow for the negotiation of prices; and
WHEREAS, Ordinances 0136-2014 and 1154-2014 authorized the Director of Development to enter into contracts with R3, Inc. and Hina Environmental Solutions, Inc. to provide asbestos remediation under the program; and
WHEREAS, the Department of Development desires to increase and extend those contracts for asbestos testing services for a total of up to $85,661; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to enter into the demolition contracts and to amend the asbestos remediation contracts in order to complete the work within the grant deadline, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development is authorized to enter into contracts with the following companies to perform deconstruction, demolition, and asbestos abatement services:
Ransom Company: $200,000 (cc# 269401266, expiration: 1/9/2016, MBE)
Watson General Contracting: $400,000 (cc# 311429409, expiration: 1/18/2015)
Egner Construction: $250,000 (cc# 010853960, expiration: 1/22/2015)
Superior Enterprises Unlimited, Inc.: $400,000 (cc# 452716791, expiration: 5/28/2016, MBE)
S.G. Loewendick & Sons, Inc.: $400,000 (cc# 314420502, expiration: 8/3/2015)
DSS Services, LLC: $200,000 (cc# 263454889, expiration: 7/9/2016)
Colvin Gravel Company, Inc.: $150,000 (cc# 314441189, expiration: 1/3/2016)
SECTION 2. That the Director of the Department of Development is hereby authorized to amend the following contracts by extending the date of the contracts to December 31, 2015 and increasing the contract amount:
EL015933 - R3, Inc.: $35,661
EL015930 - Hina Environmental Solutions, LLC: $50,000
SECTION 3. That for the purposes stated in Section 1 and Section 2, the expenditure of $2,085,661 from the Development Taxable Bonds Fund is hereby authorized as follows:
Fund: 739
Project: 782004-100000
Project Name: Vacant Housing Demolition
O.L. 1: 06
O.L. 3: 6616
OCA Code: 739040
Amount: $2,085,661
SECTION 4. That this Council finds it in the best interests of the City to wavie the competitive bidding and bonding provisions of Chapter 329 of the Columbus City Code.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.