Explanation
The Public Service Department, Transportation Division, is pursuing the Norton Road (Broad Street to Hall Road) improvement project. This project provides for the widening of Norton Road from a point approximately 500 feet south of Hall Road north to its intersection with West Broad Street from a two lane road to a five lane curbed facility with bike lanes, sidewalks and street lighting. This legislation authorizes a modification to the existing design contract with Parsons Brinckerhoff Ohio, Incorporated, to compensate the designer for additional design work. The additional design work consists of addenda to the plans that were already signed and sheet piling design details and waterline relocation design requested by the Ohio Department of Transportation (ODOT).
This modification is an addition to the original scope of services but is a continuation of the existing work being performed and it would not be practical to contract with a different consultant.
New hourly rates were negotiated for this modification because the contract is 13 years old; they were last negotiated as part of the most recent contract modification (Ordinance 1018-2004, passed July 19, 2004). Costs have increased by approximately three percent (3%) per year for the last two years. The current overhead rate and percentage of profit were used because they are still valid. Parsons Brinckerhoff Ohio, Incorporated, contract compliance #13-3363319 (expires March 6, 2006) was selected in June 1993 in accordance with Chapter 329 for professional service contracts.
The original contract amount was $836,286.00. The total of all modifications is $272,409.00. The contract amount including all modifications is $1,108,695.00.
Fiscal Impact: This is a city/county/state/federal participation project. Right-of-way acquisition and construction costs are to be split 80 percent federal/20 percent local. Construction costs are estimated at $11,000,000.00. Franklin County and the City are each responsible for construction costs within their respective corporate limits. A $1,284,341.00 Ohio Public Works Commission (OPWC) grant has been awarded to the City and the County for the project. Funds in the amount of $30,000.00 are budgeted and available within the Transportation Division's 2005 Capital Improvement Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the Federal/State Match project for this contract modification. This ordinance transfers these monies to the Federal-State Highway Engineering Fund, appropriates the monies within that Fund and authorizes their expenditure.
Emergency action is requested for immediate modification of the design contract for the earliest possible completion of the design in order to maintain the construction schedule. ODOT will solicit bids for the project on March 6, 2006. Construction is anticipated to commence on May 17, 2006 and conclude by March 17, 2008.
Title
To transfer $30,000.00 within and from the 1995, 1999, 2004 Voted Streets and Highways Fund; to appropriate $30,000.00 within the Federal-State Highway Engineering Fund; to authorize the Public Service Director to modify and increase an existing contract with Parsons Brinckerhoff Ohio, Incorporated, for design of the Norton Road (Broad Street to Hall Road) improvement project for the Transportation Division; to authorize the expenditure of $30,000.00 or so much thereof as may be needed from the Federal-State Highway Engineering Fund; and to declare an emergency. ($30,000.00)
Body
WHEREAS, contract number CT-14903 for the design of the Norton Road (Hall Road to Broad Street) improvement project was authorized by Ordinance 0929-1993, passed April 12, 1993 and executed and approved by the City Attorney on June 22, 1993; and
WHEREAS, it is necessary to modify this contract to increase the scope of services per the consultant's letter dated September 27, 2005; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately for the earliest possible completion of the design in order to maintain the construction schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the transfer of $30,000.00 within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, be and hereby is authorized as follows:
TRANSFER FROM
Project # / Project / Object Level One/Object Level Tree Codes / OCA Code
530208 / Federal/State Match / 06/6600 / 644385
Total Transfer From: $30,000.00
TRANSFER TO
Project # / Project / Object Level One/Object Level Tree Codes / OCA Code
530208 / Federal/State Match / 10/5501 / 644385
Total Transfer To: $30,000.00
SECTION 2. That the transfer of $30,000.00 between Funds be and hereby is authorized as follows:
TRANSFER FROM
Fund / Project # / Project / Object Level One/Object Level Tree Codes / OCA Code
704 / 530208 / Federal/State Match / 10/5501 / 644385
Total Transfer From: $30,000.00
TRANSFER TO
Fund / Grant # / Grant / Object Level One/Object Level Tree Codes / OCA Code
765 / 593007 / Norton Road / 80/0886 / 644385
Total Transfer To: $30,000.00
SECTION 3. That the sum of $30,000.00 be and hereby is appropriated from the unappropriated balance of Fund 765, the Federal-State Highway Engineering Fund, and from all monies estimated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2006, to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 593007 and Grant 593007.
SECTION 4. That the monies appropriated in Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the Public Service Director be and hereby is authorized to modify and increase contract number CT-14903 with Parsons Brinckerhoff Ohio, Incorporated, to complete the design and construction plans and obtain the permits for the Norton Road (Hall Road to Broad Street) improvement project in accordance with the plans on file in the office of the Public Service Director.
SECTION 6. That for the purpose of paying the cost thereof, the sum of $30,000.00 or so much thereof as may be needed be and hereby is authorized to be expended from Fund 765, the Federal-State Highway Engineering Fund, Department 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6682, OCA Code 593007 and Grant 593007.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.