Title
To amend the Department of Public Safety's 2011 Capital Improvement Budget; to authorize and direct the Finance and Management Director to issue a purchase order for custom heavy rescues for the Division of Fire from an existing Cooperative State of Ohio Term Contract established for such purpose by the State of Ohio Department of Administrative Services Purchasing Office with Sutphen Corporation, to authorize the expenditure of $3,585,080.00 from the Department of Public Safety's G.O. Bond Fund; and to declare an emergency. ($3,585,080.00)
Explanation
BACKGROUND: This ordinance authorizes the purchase of five custom built heavy rescues for the Fire Division from an existing State of Ohio Term Contract with Sutphen Corporation. The Fire Division has a need to replace rescues that are beyond their useful life and have high maintenance costs. Utilizing the State Term Contract will permit the timely ordering of this apparatus from a local vendor, at a comparable price to previous purchases. Included with the engine purchases will be all pertinent heavy rescue equipment utilized on the respective vehicles (i.e. rescue tools, generators, communications equipment, etc.). This purchase between the City of Columbus and State of Ohio is authorized by Ordinance 582-87 that allows for the cooperative purchasing between the State of Ohio Department of Administrative Services Cooperative Contracts and other governmental entities.
Bid Information: A State of Ohio Term Contract exists for this purchase.
Contract Compliance: Sutphen Corporation 310671786 exp. 2/22/2012
Emergency Designation: This legislation is to be considered an emergency measure to allow for the immediate use of funds and immediate purchase of these apparatus.
FISCAL IMPACT: This ordinance authorizes an expenditure of $3,585,080.00 from the Public Safety Capital G. O. Bond Fund, to purchase five custom heavy rescues for the Fire Division from an existing State of Ohio Term Contract established with Sutphen Corporation. The Division of Fire budgeted $2.5 million in the 2011 capital budget to replace heavy rescues. The Fire Division spent $1.5 million in 2005 to purchase four (4) heavy rescues. An amendment to Public Safety's 2011 Capital Improvement Budget is necessary for this purchase to transfer cash between projects in Public Safety's G.O. Bond Fund 701.
Body
WHEREAS, the Fire Division is in need to purchase custom heavy rescues; and
WHEREAS, a State of Ohio Term Contract established by the State of Ohio, Department of Administrative Services Purchasing Office exists for these purchases; and
WHEREAS, Ordinance 582-87 authorized this cooperative purchasing effort between the State of Ohio and other governmental entities; and
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget for this purchase; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Fire, in that it is necessary to purchase said custom built heavy rescues to replace vehicles with high maintenance costs, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2011 Capital Improvement Budget is hereby amended as follows:
Fund: 701 Current Revised
Fire Apparatus Replacement 340101-100000 Voted 2008* 41,050 41,091
Fire Apparatus Replacement 340101-100000 Voted 2008 $41,091 $41,050
Fire Replacement Platform 340101-100003 Voted 2008 $2,958,950 $2,905,106
Fire Station Land Acquisition 340104-100000 Voted 2008 $2,000,000 $968,805
Fire Replacement Heavy Rescue 340101-100006 Voted 2008 $2,500,000 $3,585,080
*Encumbrance Cancellation
SECTION 2. That the City Auditor is hereby authorized and directed to transfer funds within Public Safety's G. O. Bond Fund 701 as follows:
From
30-04 Fire Fund 701 OCA 644559 OL1 06 OL3 6652 Fire Apparatus Replacement Project 340101-100000 ~ $41.32
30-04 Fire Fund 701 OCA 713403 OL1 06 OL3 6652 Fire Replacement Platform Project 340101-100003 ~ $53,844.00
30-04 Fire Fund 701 OCA 711104 OL1 06 OL3 6652 Fire Station Land Acquisition 340104-100000 ~ $1,031,194.68
To
30-04 Fire Fund 701 OCA 710106 OL1 06 OL3 6652 Fire Replacement Heavy Rescue Project 340101-100006 ~ $1,085,080.00
SECTION 3. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order for the purchase of said heavy rescues for the Fire Division in accordance with the existing state of Ohio Term Contract established by the State of Ohio Purchasing Office with Sutphen Corporation.
SECTION 4. That the expenditure of $3,585,080.00, or so much thereof as may be necessary, be and is hereby authorized from the Public Safety's G.O. Bond Fund, Fund 701, Division of Fire No. 3004, Object Level One 06, Object Level Three 6652, OCA 710106, Project #340101-100006 Fire Apparatus Replacement - Heavy Rescues.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.