BACKGROUND: The Department of Public Utilities entered into a contract with Decker Construction Company for Utility Cut Repairs-Asphalt Repairs, services which include repair of streets and the items associated with utility cut repairs: excavation, driveway pavement replacement, pavement planning, crack sealing, flowable controlled density fill, brick street repair, pumping water from cuts, mill and overlaying, etc. This contract was the result of a Public Utilities Director bid received in March 2005. Decker Construction Company was the only bidder for Utility Cut Repairs-Asphalt Repairs. The Division of Power and Water and the Division of Sewerage and Drainage request authority to modify the contract. The need for this service has been greater than anticipated due to additional pavement repairs. They do not have MBE/FBE status.
SUPPLIER: Decker Construction Company (31-0983557), Expires: 01-12-08
1. The amount of additional funds needed for this contract is $650,000.00. The original contract was established for $203,200.00. The total cost of the original contract, and all planned modifications is $2,283,200.00. Modifications represent funding added during the contract period for increased cost related to the services provided. The need for increased funding is directly related to system repairs over and above those originally anticipated. The contract will not exceed three years, as originally specified, and will be rebid late in 2007.
2. The Division of Power and Water and Division of Sewerage and Drainage allocated $560,000.00 and $530,000.00, respectively for these services in the 2007 budget and are requesting to encumber additional funds in the amount of $650,000.00. Water Works Operating Fund 600 and Sewerage System Operating Fund 650 expenditures will be reprioritized in order to cover the deficit.
3. Work under this modification is a continuation of services included in the scope of the original bid contract.
4. The cost of this service is based on a quote from the vendor.
FISCAL IMPACT: The Divisions of Power and Water and Sewerage and Drainage allocated $560,000.00 and $530,000.00, respectively for these services in the 2007 budget. Water Works Operating Fund 600 and Sewerage System Operating Fund 650 expenditures will be reprioritized in order to cover the deficit.
2006 encumbrances for Power and Water and Sewerage and Drainage are $560,000.00 and $600,000.00 respectively.
2005 encumbrances for Power and Water and Sewerage and Drainage are $560,000.00 and $200,000.00 respectively.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the Utility Cut Repairs-Asphalt Repairs contract with Decker Construction Company, for the Division of Power and Water and Division of Sewerage and Drainage, to authorize the expenditure of $200,000.00 from Water Systems Operating Fund and $450,000.00 from the Sewer Systems Operating Fund. ($650,000.00)
Body
WHEREAS, the Department of Public Utilities has contract number EL005373 with Decker Construction Company, for Utility Cut Repairs-Asphalt Repairs, and
WHEREAS, the Department has been pleased with their performance over the last year and would like to modify the contract, for the preservation of public health, peace, property and safety; now, therefore,
WHEREAS, it is necessary to authorize the Director of Public Utilities to modify and increase the contract, as funds in the current contract will be depleted prior to the expiration date, in order to retain their services without an interruption, for the water and sewer maintenance activity, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Public Utilities Director be and is hereby authorized to modify and increase the contract with Decker Construction Company, for Utility Cut Repairs-Asphalt Repairs, for the Divisions of Power and Water and Sewerage and Drainage, Department of Public Utilities.
Section 2. That the expenditure of $650,000.00 or as much thereof as may be needed is hereby authorized from Object Level One 03, Object Level Three 3375, Fund Names and Numbers, Departments, OCA Codes and amounts listed below, to pay the cost thereof.
Fund Name Fund No. Dept No. OCA Code Amount
Water Works Operating 600 60-09 602730 $200,000.00
Sewer Systems Operating 650 60-05 605089 $450,000.00
Section 3. That this Ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.