Explanation
1. BACKGROUND
The Division of Planning and Operations is in need of a self-propelled telescopic aerial boom for its day to day operations.
The Purchasing Office opened formal bids on October 11, 2012 for the purchase of a self-propelled telescopic aerial boom for the Division of Planning & Operations. Two bids were received:
Company Equipment Cost Status
StraightUp Equipment Co. Aerial Boom $74,850.00 Majority
(Lewis Center, OH)
DUECO, Inc. Aerial Boom $77,251.00 Majority
(Waukesha, WI)
The bids were reviewed based on meeting specifications and overall cost proposals. After a review of the bids, the Department of Public Service recommends an award be made to StraightUp Equipment Co. as the lowest, responsive and responsible and best bidder.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against StraighUp Equipment Co.
2. CONTRACT COMPLIANCE INFORMATION
StraighUp Equipment Co.'s contract compliance number is 31-1661253 and expires 10/03/2014.
3. EMERGENCY DESIGNATION
Emergency action is requested to make this equipment available at the earliest possible time to meet the needs of the Division of Planning and Operations daily activity.
4. FISCAL IMPACT
Funding for this purchase is budgeted within the 2012 C.I.B. and is contingent upon the 2012 bond sale. The cost of this purchase is $74,850.00
Title
To authorize the Director of Finance and Management to enter into a contract for the purchase of a self-propelled telescopic aerial boom from StraightUp Equipment Co. for the Division of Planning and Operations; and to authorize the expenditure of $74,850.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($74,850.00)
Body
WHEREAS, the Division of Planning and Operations is in need of a self-propelled telescopic aerial boom, and
WHEREAS, the City of Columbus does not include this type of equipment on any Universal Term Contract, and
WHEREAS, funds are available in the Streets and Highways G.O. Bonds Fund for this expense; and
WHEREAS, emergency action is requested to make this equipment available for the Division of Planning and Operations at the earliest possible time; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with StraightUp Equipment Company 2779 Peachblow Rd. Lewis Center, OH 43035 in accordance with the specifications on file in the Purchasing Office.
SECTION 2. That the sum of $74,850.00 or so much thereof as may be needed is hereby authorized to be expended from Streets and Highways G.O. Bonds Fund, number 704 as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 530020-100000 / Street Equipment / 06-6651 / 591246 / $74,850.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.