Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Technology to modify and extend a contract, associated with purchase order EL003835, for software license and support services, for the Medical Manager software application, provided by Mount Carmel Health Systems, on behalf of the Columbus Health Department. Medical Manager is a critical application that enables the Columbus Health Department the ability to operate five major clinical operations which provides an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records, and generation of reports to help manage clinic operations. The original contract was executed with the option to renew each year on the expiration or anniversary date.
FISCAL IMPACT
During fiscal year 2005, the Department of Technology (DoT) encumbered $43,954.01, for services associated with Medical Manager software application. In 2004 DoT expended $75,000.00 with Mount Carmel Health Systems, for related services. Funding for this modification, in the amount of $113,500.00 is budgeted and available within the Department of Technology's internal services fund, with a coverage period of twelve months, extending through March 31, 2007.
CONTRACT COMPLIANCE: 311439334 Non-Profit Organization
Title
To authorize the Department of Technology Director to modify and extend a contract with Mount Carmel Health Systems, for software license and support, associated with the Medical Manager application, on behalf of the Columbus Health Department; to authorize the expenditure of $113,500.00 from the Department of Technology's internal services fund. ($113,500.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and extend a contract, associated with purchase order EL003835, for software license and support services, for the Medical Manager software application, provided by Mount Carmel Health Systems, on behalf of the Columbus Health Department; and
WHEREAS, in May 2002, the city's IT capital investment advisory panel approved the clinic application proposal for implementation and funding; and
WHEREAS, the original contract was executed with the option to renew each year on the expiration or anniversary date; and
WHEREAS, Medical Manager is a critical application that enables the Columbus Health Department the ability to operate five major clinical operations which provides an extensive array of services, such as patient registration, appointment scheduling, monitoring and tracking of patient test results, processing of medical records, and generation of reports to help manage clinic operations; and
WHEREAS, this modification will extend the contract with a coverage period of twelve months, through March 31, 2007; and
WHEREAS, it is necessary in the usual daily operation of the Health Department, for the Department of Technology to modify and extend a renewable contract with Mount Carmel Health Systems, for software license and support of a clinical application for the preservation of the public health, peace, property, safety, and welfare; now therefore;
SECTION 1. That the Department of Technology Director be and is hereby authorized to modify and extend a contract with Mount Carmel Health Systems, for software license and support, for the Medical Manager application, on behalf of the Columbus Health Department.
SECTION 2. That the expenditure of $113,500.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514|Subfund: 010|OCA Code: 500147|Obj. Level 1:03|Obj. Level 3: 3369|Amount: $113,500.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.