Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with R. W. Setterlin Building Company for the Jackson Pike Waste Water Treatment Facilities Fuel Island Improvements Project, CIP 650260-102007. This project will bring the Jackson Pike Wastewater Treatment Plant into compliance with the Department of Public Utilities Stormwater Drainage Manual. The fuel island stormwater drainage is currently non-existent. This project will add a canopy and trench drain, along with an oil water separator, to protect any stormwater runoff from fuel contamination.
PROJECT TIMELINE: Contract work is required to be completed in a manner acceptable to the City within 270 days from the date that a Notice To Proceed (NTP) is given by the City
PROCUREMENT INFORMATION: The Division advertised for competitive bids submission for the subject services on the City's Vendor Services website and in the City Bulletin in accordance with the provisions of Section 329.09 of the Columbus City Code. The Division of Sewage and Drainage received 2 bids on March 1, 2017 from the following companies:
|
Vendor Name |
Compliance No. |
EXP: Date |
Type |
City |
State |
|
R.W. Setterlin Building Company |
31-0813188 |
2/24/19 |
MAJ |
Columbus |
Ohio |
|
The Righter Company, Inc. |
31-0889208 |
2/18/18 |
MAJ |
Columbus |
Ohio |
EMERGENCY DESIGNATION: Emergency action is requested in order to meet the project timeline and deliverables schedule.
CONTRACT COMPLIANCE NO: 31-0813188 | MAJ | 2/24/19
ECONOMIC / ENVIRONMENTAL IMPACT: This project will bring the Jackson Pike Wastewater Treatment Plant into compliance with the Department of Public Utilities Stormwater Drainage Manual. and protect any stormwater runoff from fuel contamination.
FISCAL IMPACT: This legislation authorizes the transfer and expenditure of $556,800.00 within the Sanitary Sewer General Obligation Bond Fund and amends the 2016 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with R. W. Setterlin Building Company for the Jackson Pike Waste Water Treatment Facilities Fuel Island Improvements Project; to authorize the transfer and expenditure of $556,800.00 within the Sanitary Sewer General Obligation Bond Fund; to amend the 2016 Capital Improvements Budget; and to declare an emergency. ($556,800.00)
Body
WHEREAS, the Division of Sewerage and Drainage advertised for competitive bids for the subject services and received two (2) bids for the Jackson Pike Waste Water Treatment Facilities Fuel Island Improvements Project, CIP 650260-102007; and
WHEREAS, it was determined that R. W. Setterlin Building Company should be awarded the project based on the results of the Bid Tabulation and Quality Factor Form evaluation; and
WHEREAS, it is necessary to authorize the transfer of funds within the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the expenditure of up to $556,800.00 from the Sanitary Sewer General Obligation Bond Fund 6109; and
WHEREAS, it is necessary to authorize the amendment to the 2016 Capital Improvements Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director to enter into a construction contract with R.W. Setterling Building Company for the Jackson Pike Waste Water Treatment Plant Fuel Island Improvements project, for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Public Utilities is hereby authorized to enter into a construction contract with R.W. Setterling Building Company, 560 West Harmon Avenue, Columbus, Ohio 43223 for the Jackson Pike Waste Water Treatment Facilities Fuel Island Improvements project, CIP 650260-102007, in the amount of $556,800.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the transfer of $556,800.00 or so much thereof as may be needed, is hereby authorized in the Sanitary Sewer General Obligation Bond Fund 6109 per the accounting codes attached to this ordinance.
SECTION 3. That the expenditure of $556,800.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2016 Capital Improvements Budget is hereby amended as follows:
Fund | Project No. | Project Name | Current Authority | Revised Authority | (Change)
6109 | P650495-100001 | Upper Scioto West Air Quality | $650,425 | $93,625 | (-$556,800)
6109 | P650260-102007 | JPWWTFs Fuel Island Improvements | $0 | $556,800 | (+$556,800)
SECTION 5. That the said firm, R. W. Setterlin Building Company, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts of contract modifications associated with this ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.