Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract with Stantec Consulting Services, Inc. for construction administration/inspection services for Department of Public Utilities construction projects bid during the calendar years 2023 through 2025 as part of the Construction Administration/Construction Inspection Services 2023-2025 contracts.
The first three construction projects to be administered by Stantec Consulting Services under this contract are:
• CIP #690589-100002 Large Diameter Valve Replacement, Part 3 project, in the amount of $353,854.08
• CIP #690549-100012 CA-CI for General Water Construction Projects, in the amount of $50,000.00
• CIP #650800-100039 Construction Administration Services 2023-2025, in the amount of $50,000.00
Stantec Consulting Services will be assigned these construction projects as tasks on their contract and will ensure the work is performed to City of Columbus construction standards and specifications. Future construction projects assigned to Stantec Consulting Services will be added to their Construction Administration/Construction Inspection Services 2023-2025 contract as tasks, and the contract will be modified to authorize the Stantec Consulting Services work and to add funding to pay for the work.
This work will primarily be performed in Columbus Community Area 99 - Citywide.
2. PROCUREMENT
The Department of Public Utilities advertised a Request for Proposals on the Vendor Services and Bonfire websites from 10/14/22 through 11/18/22 in order to solicit proposals for the Construction Administration/Construction Inspection Services 2023-2025 contracts with the intention of awarding contracts to multiple companies. Proposals were received from the following companies:
|
Name |
CC No. |
Exp. Date |
City/State |
Status |
|
CTL Engineering |
CC-004209 |
7/31/2024 |
Columbus, OH |
MBE |
|
DLZ Ohio |
CC-004939 |
4/29/2024 |
Columbus, OH |
MBE |
|
EMH&T |
CC-004214 |
11/16/2024 |
Columbus, OH |
MAJ |
|
FAR Group |
None |
None |
Stafford, VA |
Unknown |
|
Resource Intl. |
CC-004197 |
5/31/2023 |
Columbus, OH |
WBE |
|
Smoot Construction |
CC-004871 |
6/30/2023 |
Columbus, OH |
MBE |
|
Stantec |
CC-000462 |
7/28/2023 |
Columbus, OH |
MAJ |
|
True Inspection |
CC-011399 |
10/19/2024 |
Columbus, OH |
MBE |
|
Anser Advisory |
CC-041113 |
3/3/2024 |
Columbus, OH |
MAJ |
|
Hill International |
CC-000990 |
11/9/2024 |
Columbus, OH |
MAJ |
|
Mannik Smith |
CC-006578 |
10/11/2024 |
Columbus, OH |
MAJ |
|
PRIME CMS |
CC-024771 |
10/4/2024 |
Columbus, OH |
MAJ |
All proposals were considered responsive and were evaluated by the evaluation committee. The six companies with proposals scored the highest by the evaluation committee will be offered contracts if City Council approves. The six companies (in score order) are: Resource International; DLZ; CTL Engineering; EMH&T; PRIME CMS; and Stantec.
As part of their proposal, Stantec Consulting Services has proposed the following five subcontractors to perform contract work:
Company Name City/State ODI Certification Status
DHDC Engineering Consulting Services Columbus MBE
Coldwater Consulting Columbus WBE
Moody Engineering Columbus MBE
Ascension Construction Solutions Columbus MBE
DLZ Ohio Columbus MBE
The certification of the above companies was in good standing at the time the bid was awarded.
3. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This work will ensure the Department’s construction projects are done correctly and will last the anticipated service life. No community outreach is planned at this time.
4. CONTRACT COMPLIANCE INFORMATION
Stantec Consulting Services contract compliance number is CC-000462 and expires 7/28/23.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) were not required for this contract as no State or Federal money will be used to pay for contracted services.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding. ODI determined there was not an opportunity for MBE/WBE participation in this contract and did not assign a goal. This contract was not bid with a City of Columbus MBE/WBE Program goal and the requirements of the City’s MBE/WBE Program are not applicable to this contract. Stantec Consulting Services is classified as a majority owned company by ODI. Per the Utilization Plan included with this ordinance, Stantec Consulting Services plans to use DHDC, Inc., a company ODI has certified as an MBE, to perform $41,000.00 (11.6%) of the work for this project.
6. FISCAL IMPACT
Funds in the amount of $403,854.08 are available and appropriated within the Water Bond Fund, Fund 6006, and in the amount of $50,000.00 within the Sanitary Bond Fund, Fund 6109. An amendment to the 2022 Capital Improvement Budget is necessary to align budget authority with the proper projects. A transfer of cash and appropriation within the Water Bond Fund and within the Sanitary Bond Fund is needed to align cash and appropriation with the proper projects.
Title
To authorize an amendment to the 2022 Capital Improvement Budget; to authorize a transfer of cash and appropriation between projects within the Water Bond Fund and within the Sanitary Bond Fund; to authorize the Director of Public Utilities to enter into a contract for Construction Administration and Inspection Services with Stantec Consulting Services; and to authorize an expenditure of not to exceed $453,854.08 from the Water Bond Fund and the Sanitary Bond Fund for the contract. ($453,854.08)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, Stantec Consulting Services was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, an amendment to the 2022 Capital Improvement Budget is needed to align budget authority with the proper projects; and
WHEREAS, it is necessary to transfer cash and appropriation within the Water Bond Fund and the Sanitary Bond Fund to align cash and appropriation within the proper projects; and
WHEREAS, funds must be expended to pay for the construction administration and inspection services Stantec Consulting Services provides under the Construction Administration/Construction Inspection Services 2023-2025 contract;
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to enter into a contract with Stantec Consulting Services for Construction Administration/Construction Inspection Services for the North District East Tank 2023 Painting Improvements project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvement Budget authorized by Ordinance 1896-2022 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
6006 / 690597 - 100000 / Hudson Street 24" Water Line Improvements Project - Water (Voted Water Carryover) / $750,000.00 / ($403,854.00) / $346,146.00
6006 / 690589-100002 / Large Diameter Valve Replacement Part 3 (Voted Water Carryover) / $0.00 / $353,854.00 / $353,854.00
6006 / 690549-100012 / General Construction (CA-CI) for 2023, 2024, 2025 (Voted Water Carryover) / $50,000.00 / $50,000.00 / $100,000.00
6109 / 650871-100000 / Blueprint Downspout Redirection (Voted Sanitary Carryover) / $988,136.00 / ($50,000.00) / $938,136.00
6109 / 650800-100039 / Construction Administration Services 2023-2025 (Voted Sanitary Carryover) / $50,000.00 / $50,000.00 / $100,000.00
SECTION 2. That the transfer of cash and appropriation between projects within the Water Bond Fund, Fund 6006, and within the Sanitary Bond, Fund 6109, is authorized per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Utilities is authorized to enter into a contract with Stantec Consulting Services Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio, 43204, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $453,854.08 for following work: Large Diameter Valve Replacement Part 3 ($353,854.08); General Construction (CA-CI) for 2023, 2024, and 2025 ($50,000.00); and Construction Administration Services for 2023-2025 ($50,000.00).
SECTION 4. That the expenditure of not more than $453,854.08 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.