Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTCs) for the option to purchase Plumbing Supplies with Best Plumbing Specialties, Inc., Grainger, and Westwater Holdings LLC. The Facilities Management Division is the primary user for Plumbing Supplies. Plumbing parts and supplies are used to replace, repair, and maintain plumbing systems throughout the City. The term of the proposed option contract would be approximately three (3) years, expiring April 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 16, 2023. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ023771). Three (3) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Best Plumbing Specialties, Inc., CC# 000460 expires 3/8/2025, Items 2, 9, 12, 14, 18, 20, 23, 29, 32, 34, 35, 38, 44, 50 and 55. $1.00
Grainger, CC#007170, expires 2/2/2024, Items 2-4, 6-10, 12-14, 16-25, 27-31, 33-35, 37-45, 47-53, 55, 57-61. $1.00
Westwater Holdings LLC, CC#040637, expires 1/13/2024, Items 6, 8, 14, 15, 18, 21, 32, 35, 38, 42, 44, 49-52, 55-57, 60, and manufacturers Sharkbite and Sioux Chief Mfg. Co., Inc. $1.00
Total Estimated Annual Expenditure: $250,000.00, The Facilities Management Division is the primary user.
Emergency Designation: The Department of Finance and Management respectfully requests this legislation to be considered an emergency ordinance because the current contract expires 4/30/2023 and to provide an uninterrupted supply of Plumbing Supplies, an emergency is requested.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Plumbing Supplies with Best Plumbing Specialties, Inc., Grainger, and Westwater Holdings LLC to authorize the expenditure of $3.00; and to declare an emergency. ($3.00).
Body
WHEREAS, the Plumbing Supplies UTCs will provide for the purchase of plumbing parts and supplies to replace and repair existing services and build new services; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 16, 2023 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Facilities Management Division of the Department of Finance and Management because the current contract expires 4/30/2023 such that it is immediately necessary to authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Plumbing Supplies in order to provide an uninterrupted supply of plumbing supplies; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase plumbing supplies in accordance with Request for Quotation RFQ023771 for a term of approximately three (3) years, expiring April 30, 2026, with the option to renew for one (1) additional year, as follows:
Best Plumbing Specialties, Inc., 2, 9, 12, 14, 20, 23, 29, 32, 34, 35, 38 and 55. $1.00
Grainger, Items 2, 3, 4, 6-10, 12, 13, 16-25, 27-31, 33, 34, 37, 39-45, 47-53, 57-61. $1.00
Westwater Holdings LLC, Items 5, 8, 14, 15, 18, 21 32, 35, 38, 42, 49-52, 55, 56, 57, 60 and manufacturers Sharkbite and Sioux Chief Mfg. Co., Inc. $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.