Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to modify the service contract with Synagro Central, LLC, for the Parsons Avenue Water Plant (PAWP) Residuals Removal and Disposal - Lagoon 3 project, CIP #690566-100001, in an amount up to $12,000,000.00.
The purpose of the PAWP Residuals Removal and Disposal - Lagoon 3 project is to provide services to remove, transport, and dispose of the water treatment residuals and grit-laden material from Lagoon 3. Residuals are the waste materials removed during the drinking water purification process. Some of these materials will be disposed in a beneficial reuse manner as fertilizer or compost, while some of the materials will be taken to landfills for disposal. This disposal preserves the existing lagoon to continue to be used for residual storage. The cost of emptying Lagoon 3 of residuals is much less than it would cost to buy new land and build another residuals storage lagoon.
This ordinance will authorize a contract modification in the amount of up to $12,000,000.00 for the Parsons Avenue Water Plant (PAWP) Residuals Removal and Disposal - Lagoon 3 project. The scope of work for the contract is not changing. This is a planned modification to provide funding for a multi-year contract.
The Community Planning Area is 99 - Citywide.
1.1 Estimated Cost of Project
The bid amount and proposed award amount was $41,379,583.30, including a 10% construction contingency amount that will be utilized to fund needed and approved changes in the work. An initial contract was issued and there are three anticipated modifications; however, construction exigency might later compel modification of this contract, if unforeseen difficulties are encountered.
Cost summary:
Original Contract (ORD 2704-2024, PO484694) $ 5,000,000.00
Modification 1 (ORD 2186-2025, PO 534594) $ 12,379,583.30
Modification 2 (This Modification) $ 12,000,000.00
Modification 3 (future) $ 12,000,000.00
CONTRACT TOTAL $ 41,379,583.30
1.2. Reason other procurement processes are not used
This services contract was awarded per the City’s IFB process and approved via Ordinance 2704-2024 with planned modifications to add funding to continue the work. This is the first of the funding modifications.
1.3. How cost of the modification was determined
The cost of the modification was determined based upon one-third of the planned work remaining to be accomplished using the already approved contract rates.
1.4 Timeline
All work shall be substantially complete within 1580 calendar days of the Notice to Proceed, with the Final Completion to occur within 1610 calendar days. The City issued a NTP on January 15, 2025. Work will continue until the project is completed and accepted by the City.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
The removal of residuals from Lagoon 3 will provide additional storage for residuals generated by PAWP. This added capacity helps reduce the City’s risk of an NPDES violation caused from discharges from the lagoons containing residuals.
The residuals and grit from the lagoon will be taken to beneficial reuse outlets or disposed via landfill. McKinley Avenue Quarry will not be a destination for removed residuals, thereby also preserving the life of McKinley Avenue Quarry.
There will be no anticipated public meetings held during this project. The Division of Water will be responsible for coordinating with stakeholders.
3. CONTRACT COMPLIANCE INFORMATION
Synagro Central, LLC’s contract compliance number is CC010213 and expires 5/23/26.
Synagro Central, LLC plans to perform the contract work with the use of twelve subcontractors. Synagro Central LLC and ten of the subcontractors are in good standing at the time of this contract modification. H&A Services Transportation LLC and MS Trucking, Inc both have expired contract compliance that will need to be renewed before the contract modification can be executed.
4. FISCAL IMPACT
Funding in the amount of $12,000,000.00 is budgeted, available, and appropriated within the Water Operating Fund, Fund 6000.
Title
To authorize the Director of Public Utilities to modify the service contract with Synagro Central, LLC for the Parsons Avenue Water Plant Residuals Removal and Disposal - Lagoon 3 project; and to authorize the expenditure of up to $12,000,000.00 from the Water Operating Fund. ($12,000,000.00)
Body
WHEREAS, the Department of Public Utilities is engaged in the Parsons Avenue Water Plant Residuals Removal and Disposal - Lagoon 3 project; and
WHEREAS, City Council authorized awarding the service contract for this project to Synagro Central, LLC via Ordinance 2704-2024, and
WHEREAS, City Council authorized a modification for the service contract for this project to Synagro Central, LLC via Ordinance 2186-2025, and
WHEREAS, this contract was established with planned contract modifications to add funding for continued services to complete the contract; and
WHEREAS, modification 2 will be used to add funding to the contract in the amount of $12,000,000.00; and
WHEREAS, it is necessary to expend funds to pay for the services Synagro Central, LLC provides under this contract; and
WHEREAS, it is necessary in the daily operations of the Department of Public Utilities to authorize the Director of the Department of Public Utilities to enter into a service contract modification with Synagro Central, LLC for the Parsons Avenue Water Plant Residuals Removal and Disposal - Lagoon 3 project for the second of the planned funding modifications; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to modify the service contract for the Parsons Avenue Water Plant Residuals Removal and Disposal - Lagoon 3 with Synagro Central, LLC, 435 Williams Court, Suite 100, Baltimore, MD 21220, in accordance with the terms and conditions of the contract on file in the Department of Public Utilities, in an amount up to $12,000,000.00.
SECTION 2. That the expenditure of $12,000,000.00, or so much thereof as may be needed, is hereby authorized to pay for this contract modification per the accounting codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.