Explanation
This ordinance authorizes the Finance and Management Director to enter into contract with AmeriGas Propane for the purchase of vapor propane, tank delivery, filling, and storage rack installation for zero turn mowers purchased under the City's alternate fuels initiative. Through a previously negotiated informal agreement, AmeriGas Propane provided propane fueling services for the Fleet Management Division. This required the installation of various fueling infrastructure components, including storage racks, propane fuel tanks, etc. It would be impractical to remove and re-bid at this time, as doing so would result in a negative impact to current operations. It is also unlikely another vendor could provide lower pricing than AmeriGas as the infrastructure costs have already been borne by the current vendor.
This ordinance also waives the competitive bidding provisions of Columbus City Code Chapter 329, so that the needed propane fueling services can be purchased from AmeriGas Propane.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract to the Auditor of State unresolved findings for recovery certified search.
AmeriGas Propane, Contract Compliance # 23-2787917, Expiration Date: 11/19/2014
Fiscal Impact: Funding is available within the Fleet Management Operating Budget for this purchase. This legislation authorizes the expenditure of $30,000.00 with AmeriGas Propane for the purchase of propane fueling services.
Emergency action: is requested to ensure uninterrupted supply of propane fuel for City alternative fuel mowing/landscaping equipment.
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to enter into contract with AmeriGas Propane for the purchase of propane fueling services; to authorize the expenditure of $30,000.00 from the Fleet Management Fund; to waive the competitive bidding provisions of Columbus City Codes, 1959; and to declare an emergency. ($30,000.00)
Body
WHEREAS, the Finance and Management Department, on behalf of the Fleet Management Division, has a need to purchase propane fueling services for alternative fuel mowing/landscaping equipment; and
WHEREAS, the purchase of this alternative fuel will further the City's green initiatives and reduce the City's carbon footprint; and
WHEREAS, AmeriGas Propane currently provides propane fueling services for the Fleet Management Division and they have installed various fueling infrastructure components, including storage racks, propane fuel tanks, etc. that would be impractical to remove at this time and would result in a negative impact to current operations, thus it is necessary to waive the competitive bidding provisions of Columbus City Code Chapter 329; and
WHEREAS, an emergency exists in the usual daily operations of the Fleet Management Division in that it is immediately necessary to enter into contract with AmeriGas Propane for the provision of propane fueling services to ensure uninterrupted service to all propane-fueled city equipment for the preservation of public peace, property, health, safety and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Fleet Management Division, is hereby authorized to enter into contract with AmeriGas Propane for the purchase of propane fueling services.
SECTION 2. That the expenditure of $30,000.00, or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved as follows:
Dept/Div: 45-05
Fund: 513-001
OCA Code: 451347
Object Level 1: 03
Object Level 3: 3372
Amount: $30,000.00
SECTION 3. That the competitive bidding provisions of Columbus City Code Chapter 329 are hereby waived in regard to the action authorized in Section 1.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, nor ten days after passage, if the Mayor neither approves nor vetoes the same.