Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to issue a purchase order to The WW Williams Company LLC in accordance with the universal term contract established for such purpose to replace the blown engine in Columbus Fire Engine XE-25; a quote from the manufacturer's authorized repair dealer, The WW Williams Company LLC, has been received and approved by Fleet Management to commence these emergency engine replacement services.
Bid Information: Universal Term Contract ~ The WW Williams Company LLC / Vendor 020988 / PA004816
Emergency Designation: This legislation is to be declared an emergency measure so that the engine replacement in this front line response apparatus may commence as soon as possible, and avoid any supply chain delays.
FISCAL IMPACT: This ordinance authorizes an expenditure of $47,978.91 for the purchase of engine replacement services needed on Columbus Fire Division Engine XE-25. Funds are available within the Fire Division's Safety Bond Fund for repair service; an amendment to the 2023 CIB and a transfer of funds is required to fund this service; this amendment is contingent upon approval of the 2023 Capital Improvement Budget.
Title
To authorize a transfer between projects within the Safety Bond Fund and to amend the 2023 Capital Improvements Budget; to authorize the Director of Finance and Management to issue a purchase order to The WW Williams Company LLC for engine replacement services for Fire Engine XE-25 in accordance with the universal term contract established for such purpose; to authorize the expenditure of $47,978.91 from the Safety Bond Fund; and to declare an emergency. ($47,978.91)
Body
WHEREAS, it is necessary to amend the 2023 Capital Improvement Budget within the Safety Bond Fund; and
WHEREAS, this amendment is contingent upon approval of the 2023 Capital Improvement Budget; and
WHEREAS, it is necessary to transfer funds within Public Safety's Capital Improvement Budget to properly align cash with projected expenditure; and
WHEREAS, the Division of Fleet Management needs to complete engine replacement services for Columbus Fire Engine XE-25 from The WW Williams Company LLC on behalf of the Division of Fire in accordance with the universal term contract established for such purpose; and
WHEREAS, this ordinance authorizes the Director of Finance and Management to issue a purchase order to The WW Williams Company LLC on behalf of the Division of Fire for the aforementioned engine replacement services; and
WHEREAS, an emergency exists in the usual daily operations of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance and Management to issue a purchase order to The WW Williams Company LLC for engine replacement to Columbus Fire Engine XE-25 to allow for its continued operation, for the preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized and directed to transfer said funds within the Safety Voted Bond Fund per the account codes in the attachment to this ordinance at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 2. That the 2023 Capital Improvement budget (Ordinance 1711-2023) is hereby amended as follows in order to provide sufficient budget authority for this ordinance; this amendment is contingent upon approval of the 2023 Capital Improvement Budget.
Fund / Project / Project Name / Current / Amended / Change
7701 / P340152-100000 / Fire Apparatus Replacement - Engines (Voted Carryover) / $170,035 / $207,072 / +$37,037
7701 / P340150-100000 / Fire Apparatus Replacement Medics (Voted Carryover) / $245,615 / $208,578 / ($37,037)
SECTION 3. That the Director of Finance and Management is hereby authorized to issue a purchase order on behalf of the Division of Fire to The WW Williams Company LLC for the purchase of engine replacement for Columbus Fire Engine XE-25.
SECTION 4. That the expenditure of $47,978.91, or so much thereof as may be necessary for the purchase of this engine replacement, be and is hereby authorized from the Safety Bond Fund, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is authorized to establish proper accounting project numbers, and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in Sections 1 and 2, above.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That all funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.