Explanation
BACKGROUND: The Purchasing Office, on behalf of the Department of Technology (the largest user), conducted an Request for Proposal (RFP) process for the option to purchase Computer Staff Augmentation Services. The expiration date of the proposed UTC contract is December 31, 2008. There will be an option, by mutual agreement of the City and the contractor, to renew for one, one-year period. The Purchasing Office opened formal bids on October 27, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with City Code, Section 329.14 per Solicitation # SA001776. 357 (MAJ:321, MBE:25, FBE:11) bids were solicited; 33 (MAJ:28, MBE:3, FBE:2) bids were received.
Waiver legislation is required as the evaluation process, including presentations and negotiations, exceeded the one hundred eighty (180) days required in the RFP's Information to Bidders.
The City's five-member Evaluation Committee reviewed each proposal and ranked the submissions on the following criteria: Competency to Perform, Quality and Feasability of Offerors Technical Proposal, Ability to Perform Required Service Competently, Past Performance and Price. As a result of the RFP evaluation process, six companies are recommeded to provide Computer Staff Augmentation Services to the City:
TEKsystems, CC# 52-2010575 Expires 11/4/2006 (MAJ)
Diversified Systems, Inc. CC# 31-1383824 Expires 6/28/2007 (MAJ)
SOGETI, USA LLC CC# 13-4180354 Expires 11/17/2006 (MAJ)
Sophisticated Systems, Inc. CC# 31-1303163 Expires 4/20/2007(MBE)
UNICON International, Inc. CC# 31-1306860 Expires 5/21/2007 (FBE)
CIBER, Inc., CC# 38-2046833 Expires 4/12/2007 (MAJ)
Total Estimated Annual Expenditure: $450,500.00 - None of these companies are included in the Federal Excluded Parties listing or the Auditor of State's Findings for Recovery database.
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contract Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into six contracts for the option to purchase Computer Staff Augmentation Services, to authorize the expenditure of six dollars to establish the contracts from the Universal Term Contract Fund, to waive the competetive bidding process and to declare an emergency. ($6.00).
Body
WHEREAS, the Purchasing Office advertised and solicited Requests For Proposals (RFP's) on October 27, 2005 (SA001776) in accordance with City Code requirements and an Evaluation Committee recommended contracts be awarded to six of the bidders based on that process; and
WHEREAS, acceptable pricing has been established pursuant to the bid process with each of the successful bidders for these services; and
WHEREAS, in order to ensure computer staff augmentation services are available when needed to ensure the integrity of the City's network operations, this ordinance is being submitted as an emergency measure; and
WHEREAS, the evaluation process, including presentations and negotiations, exceeded the one hundred eighty (180) days required in the RFP waiver of the competetive process per City Code, Section 329.27 is required and,
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Computer Staff Augmentation Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into six contracts for an option to purchase Computer Staff Augmentation Services in accordance with Bid #SA001776 as follows:
TEKsystems, $1.00
Diversified Systems, Inc., $1.00
SOGETI, USA LLC, $1.00
Sophisticated Systems, Inc., $1.00
UNICON International, Inc.,$1.00
CIBER, Inc., $1.00
SECTION 2. That the expenditure of $6.00 is hereby authorized from the Universal Term Contract Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Section 329.14 (awarding professional service contracts through requests for proposals) of the Columbus City Code.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.