Explanation
BACKGROUND: This legislation authorizes the Finance and Management Department to expend monies for labor, materials, equipment, standard services, and professional services in conjunction with a boiler replacement at the Beacon Building, 50 West Gay Street.
An original boiler at the Beacon Building is approaching 60 years old and is close to reaching the end of its useful life. The specific unit in question is part of a three boiler heating system for the Building. The unit is still functioning, however due to its age and increasingly deteriorated condition it is likely that the unit will fail soon. As there is significant lead time needed for design services, asbestos remediation and removal of the existing unit, as well as acquisition and installation of the new unit. Therefore, Finance and Management recommends that the competitive bidding provisions of Columbus City Code, 1959 be waived so as to ensure that the new unit is installed and ready for use at the earliest possible time. All best efforts will be used to identify the appropriate vendors with the necessary skills to provide the needed part or service at the lowest cost to the city.
Emergency action is requested so that the Finance and Management Department can commence with the design, remediation, removal, acquisition, and installation services needed for boiler replacement at the Beacon Building.
Fiscal Impact: These funds are available and budgeted in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to expend monies for labor, materials, equipment, standard services, and professional services in conjunction with a boiler replacement at the Beacon Building; to authorize the expenditure of $300,000.00 from the Construction Management Capital Improvement Fund; to waive the competitive bidding provisions of the Columbus City Codes, 1959; and to declare an emergency. ($300,000.00)
Body
WHEREAS, it has been determined through the course of facility evaluations that a boiler is in need of replacement at the Beacon Building, 50 West Gay Street; and
WHEREAS, an original boiler at the Beacon Building is approaching 60 years old and is close to reaching the end of its useful life; and
WHEREAS, due to its deteriorated condition, it is likely that the unit may fail; and
WHEREAS, due to the significant lead time needed for design services, remediation and removal of the existing unit, as well as acquisition and installation of the new unit, it is necessary to waive the competitive bidding provisions of Columbus City Codes, 1959, so that the necessary contractors can be engaged as quickly as possible; and
WHEREAS, an Auditor's Certificate is necessary to provide funding so that contracts can be established for this capital eligible renovation; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management, in that it is immediately necessary to provide for labor, materials, equipment, and services in conjunction with a boiler replacement at the Beacon Building to ensure that heating can be maintained in the building throughout the winter months which is necessary to keep city facilities operational, functional, and safe, thereby preserving the public health, peace, property, safety, welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Finance and Management Department be and hereby is authorized to expend monies for the purchase of labor, materials, equipment, standard services, and professional services in conjunction with a boiler replacement at the Beacon Building, 50 West Gay Street.
SECTION 2. That the expenditure of $300,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Construction Management Capital Improvement Fund, to pay the cost thereof. City Council recognizes this ordinance does not identify the contractor(s) to whom the contract(s) will be awarded and understands its passage will give the Finance and Management Director the final decision in determination of the lowest and best bidder for such contract(s). This Council is satisfied it is in the best interests of the City to delegate this contracting decision.
Dept/Div: 45-50
Fund: 733
Capital Project #: 570030 - 100120
Capital Project Description: Facility Renovations Various (Councilmanic SIT Supported)
OCA: 733120
Object Level 1: 06
Object Level 3: 6621
Amount: $300,000.00
SECTION 3. That the competitive bidding provisions of Columbus City Code Chapter 329 are hereby waived in regard to the action authorized in Section 1.
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.