Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service of various chillers under the purview of the Facilities Management Division. The original contract for preventive maintenance and service of various chillers was established by Ordinance No. 0792-2013, passed by City Council on April 17, 2013. Ordinance No. 0811-2014, passed by City Council on April 23, 2014, authorized the first of four one-year renewal options. Ordinance No. 0818-2015, passed by City Council on April 2, 2015, authorized the second of four one-year renewal options.
Emergency action is requested to ensure chiller maintenance is uninterrupted, thereby ensuring air conditioning to these important buildings during the upcoming summer months.
Mid Ohio Air Conditioning Contract Compliance No. 31-0732219
Fiscal Impact: The Facilities Management Division budgeted $50,000.00 in the General Fund budget.
Title
To authorize the Finance and Management Director to renew a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service; to authorize the expenditure of $50,000.00 from the General Fund; and to declare an emergency. ($50,000.00)
Body
WHEREAS, Ordinance No. 0792-2013, passed by City Council on April 17, 2013, authorized the original contract with Mid Ohio Conditioning for preventive maintenance and service for various chillers under the purview of the Facilities Management Division; and
WHEREAS, Ordinance No. 0811-2014, passed by City Council on April 23, 2014, authorized the first of four one-year renewal options; and
WHEREAS, Ordinance No. 0818-2015, passed by City Council on April 2, 2015, authorized the second of four one-year renewal options; and
WHEREAS, it is necessary for the Facilities Management Division to renew a contract for preventive maintenance and service for various chillers under the purview of the Facilities Management Division; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Director to renew a contract with Mid Ohio Air Conditioning for preventive maintenance and service, ensuring that air conditioning equipment is correctly operating during summer months, thereby preserving the public health, peace property, safety, and welfare, now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract on behalf of the Facilities Management Division with Mid Ohio Air Conditioning for preventive maintenance and service for various chillers under the purview of the Facilities Management Division.
SECTION 2. That the expenditure of $50,000.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, Sub Fund 100010 in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.