Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with Data Ticket, Inc. relative to the Citation Processing Management System and Permit Management System.
In 2022, the Department of Public Service, Division of Mobility & Parking Services, formerly known as the Division of Parking Services, issued a Request for Proposals to facilitate the development and implementation of the Citation Processing Management System and Permit Management System, resulting in a contract award to Data Ticket pursuant to Ordinance 3182-2022 for that purpose. The term of that agreement recently expired, necessitating the execution of a new service contract between the parties. The intent of this legislation is to provide the Division of Mobility & Parking Services with additional resources necessary to the continued operation of the Citation Processing Management System and Permit Management System. This legislation seeks to authorize the execution of a one-year service contract between the parties terminating no earlier than May 31, 2025, with annual contract modifications anticipated through 2028.
This ordinance also requests approval to continue services provided by Data Ticket, in accordance with sole source procurement provisions of Chapter 329 of the Columbus City Codes; as it has been determined that Data Ticket is the sole proprietor and manufacturer of the equipment, expertise and software needed to manage the citation processing and permit management system.
3. CONTRACT COMPLIANCE
Data Ticket, Inc.’s contract compliance number is CC042414 and expires July 12, 2024.
4. FISCAL IMPACT
Funding for this contract is available within Fund 6500, the Mobility Enterprise Operating Fund.
5. EMERGENCY DESIGNATION
Emergency action is requested to prevent an interruption in services since the most recent contract with Data Ticket, Inc., recently expired and to ensure the safety of the traveling public.
Title
To authorize the Director of Public Service to enter into a professional services contract with Data Ticket, Inc. relative to the Citation Processing Management System and Permit Management System in accordance with sole source provisions of Columbus City Codes; to authorize the expenditure of up to $1,200,000.00 from the Mobility Enterprise Operating Fund to pay for this contract; and to declare an emergency. ($1,200,000.00)
Body
WHEREAS, in 2022, the Department of Public Service, Division of Mobility & Parking Services, formerly known as the Division of Parking Services, issued a Request for Proposals to facilitate the development and implementation of the Citation Processing Management System and Permit Management System, resulting in a contract award to Data Ticket, Inc. pursuant to Ordinance 3182-2022 for that purpose; and
WHEREAS, there is a need for the aforementioned parties to enter into a professional services contract to provide for the continuation of Citation Processing Management System and Permit Management System, as the original service contract between the parties recently expired; and
WHEREAS, this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Chapter 329; and
WHEREAS, because Data Ticket is the sole proprietor and manufacturer of the equipment, expertise, and software needed to manage the citation processing and permit management system, and because support can only be provided by Data Ticket, this ordinance is submitted in accordance with the provisions of sole source procurement of Columbus City Codes, Chapter 329; and
WHEREAS, it also is necessary to authorize the expenditure of up to $1,200,000.00 from the Mobility Enterprise Operating Fund to pay for the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Data Ticket, Inc. in order to provide continued funding for the Citation Processing Management System and Permit Management System to prevent an interruption in services since the most recent contract has already expired and to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract in an amount up to $1,200,000.00 with Data Ticket, Inc., 2603 Main Street, Suite 300, Irvine, California 92614, relative to the Citation Processing Management System and Permit Management System contingent upon Data Ticket, Inc., becoming registered to transact business within the State of Ohio, as required by Ohio Revised Code Chapter 1703.
SECTION 2. That the expenditure of $1,200,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6500 (Mobility Enterprise Operating Fund), Subfund 650001 (Mobility Enterprise), Section 3 590603 (Downtown Subfund), Dept-Div 5906 (Public Service - Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That this agreement is being established in accordance with the sole source provisions of the Columbus City Codes, Chapter 329.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.