Explanation
BACKGROUND: The Department of Public Safety, Division of Police Crime Lab was approved by the Ohio Office of Criminal Justice Services (OCJS) to purchase new drug identification equipment under the FY24 Paul Coverdell Grant. The Division of Police Crime Lab, is requesting the purchase of two Attenuated Total Reflective (ATR) accessories with associated shipping costs, to replace the two existing ATR accessories that are approaching the end of their serviceable life expectancy. The ATR accessories work in tandem with the Fourier Transform Infrared (FTIR) systems to analyze submitted drug evidence.
Bid Information: PerkinElmer US LLC ATR accessories are the only system capable of utilizing the existing FTIR equipment and operating software currently used by The Division of Police, Crime Lab.
Contract Compliance: The vendor will be contract compliant by the time this ordinance is read.
This company is not debarred according to the Federal Excluded Parties List System or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of this purchase in order to meet the deadlines of the grant award and to supply the Division of Police Crime Lab with the necessary drug identification equipment.
FISCAL IMPACT: This ordinance authorizes an expenditure of $24,929.16 to PerkinElmer US LLC for the purchase of new drug identification equipment.
Title
To authorize the Department of Finance and Management to enter into contract with PerkinElmer US LLC for the purchase of two ATR accessories with associated shipping costs for the Division of Police Crime Lab; to enter in said agreement in accordance with the terms of bid waiver provisions of Chapter 329 of the City Code; to authorize the expenditure of $24,929.16 from the FY24 Paul Coverdell grant; and to declare an emergency. ($24,929.16)
Body
WHEREAS, The Division of Police Crime Lab was awarded the FY24 Paul Coverdell grant from OCJS for the specific purchases of drug identification equipment and software; and
WHEREAS, the equipment will replace the existing, out of date ATR accessories and work in tandem with existing FTIR systems to analyze submitted drug evidence; and
WHEREAS, PerkinElmer US LLC ATR accessories are the only system capable of utilizing existing FTIR equipment and operating software currently used by The Division of Police Crime Lab. Therefore, the Division of Police is requesting a bid waiver purchase so that they may purchase the specified items from the grant award and to be in compliance with the grant application and award; and,
WHEREAS, it is in the best interest of the City to waive the competitive bidding provisions of Chapter 329 of the City Code and to enter said agreement in accordance with bid waiver provisions of Chapter 329 of the City Code; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Safety, Division of Police wherein it is immediately necessary to authorize the Director of Finance and Management to enter into a contract with PerkinElmer US LLC for the purchase of drug identification equipment for use by the Crime Lab in order to meet the deadlines of the grant award and to supply the Division of Police Crime Lab with the necessary drug identification equipment, all for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Department of Finance and Management be and is hereby authorized and directed to enter into contract with and issue a purchase order to PerkinElmer US LLC, for the purchase of two ATR accessories and associated shipping costs, for the Division of Police Crime Lab.
SECTION 2. That the expenditure of $24,929.16 or so much thereof as may be needed, be and the same is hereby authorized in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That it is in the best interest of the City to waive the competitive bidding provisions of Chapter 329 of the City Code with respect to this contract, and such are hereby waived.
SECTION 4. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.