Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to modify a contract on behalf of the Facilities Management with Affordable Choice Electric for the renovation of various areas of the City Hall Municipal Campus, including the exterior lighting at Police Headquarters, 120 Marconi Boulevard. The contract was formally bid through SA003858. Legislation was not necessary because the total amount did not exceed $20,000.00.
A modification of the contract is necessary for the renovation of various exterior lighting areas within the City Hall Municipal Campus. During construction of the 77 North Front Street building the electric to the exterior lighting at the Police Headquarters was disconnected. This legislation will authorize the installation of two (2) LED lights on the southeast side for the flagpole, two (2) LED ground lights for the northwest flagpole, retrofit eight (8) can lights to LED, and flagpoles south of City Hall. Affordable Choice Electric is the Facilities Management current contractor for electrical work. Therefore it would not be in the best interest of the City to select another vendor to complete this work. Prices previously established in the contract were used to determine the cost of this modification.
Emergency action is requested so that the necessary electrical and lighting renovations can begin without delay.
Affordable Choice Electric, Inc. Contract Compliance No. 31-1461454, expiration date June 11, 2017.
Fiscal Impact: The cost of this contract is $20,000.00. Funding is available in the Construction Management Capital Improvement Fund.
Title
To authorize the Finance and Management Director to a modify a contract on behalf of the Facilities Management with Affordable Choice Electric for the renovation of the exterior lighting at various locations at the City Hall Municipal Campus; to authorize the expenditure of $20,000.00 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($20,000.00)
Body
WHEREAS, the Facilities Management Division has a contract with Affordable Choice Electric for electrical needs for facilities under the purview of the Facilities Management Division; and
WHEREAS, it is necessary to modify the contract with Affordable Choice Electric for the renovation of lighting in various locations of the City Hall Municipal Campus; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Director, Facilities Management, in that it is immediately necessary to modify a contract with Affordable Choice Electric for the renovation of various exterior lighting at the City Hall Municipal Campus, so that proper and safe lighing is restored thereby, preserving the public health, peace, property, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to a modify a contract on behalf of the Facilities Management with Affordable Choice Electric for the renovation of various exterior lighting at the City Hall Municipal Campus.
SECTION 2. That the expenditure of $20,000.00, or so much thereof as may be necessary in regards to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 45-07
Fund: 733
Project: 570030-100120
OCA: 733120
Object Level 01: 06
Object Level 03: 6620
Amount: $20,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.