Explanation
BACKGROUND: This ordinance authorizes the option to purchase IDEXX MMO-MUG water testing supplies for the Department of Public Utilities, Division of Water. The term of the proposed option contract will be through April 30, 2018 with the option to extend one additional one year period, subject to mutual agreement of both parties. The MMO-MUG supplies are used by the Department of Public Utilities, Division of Water to test for Total Coliform and E.Coli in the city's water. The supplies are specified as the city is certified by the OEPA to test for Total Coliform and E Coli by MMO-MUG methods and these supplies are used to maintain the certification.
The Purchasing Office negotiated the universal term contract in accordance with the provisions of sole source procurement, 329.07(e). The Purchasing Office solicited bids several times and received only one response, IDEXX Distribution, Inc. is the sole supplier of these supplies to the water market.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to IDEXX Distribution, Inc.
CC#352186625, expiration: pending
Total Estimated Annual Expenditure: $35,000.00
This ordinance is being submitted as an emergency because without emergency action the testing of water will be delayed and the efforts of the Department of Public Utilities to maintain certified tests will be effected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted from the General Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase MMO-MUG Supplies from IDEXX Distribution, Inc.; to authorize the expenditure of one (1) dollar to establish a contract from the General Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Department of Public Utilities has a need for MMO-MUG Testing supplies that are used to maintain the certification of water tests by the OEPA, and
WHEREAS, the Purchasing Office negotiated pricing, terms and conditions in accordance with the provisions of 329.07 (e), Sole Source procurement, of the Columbus City Codes; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure MMO-MUG supplies are available and supplied as needed for the testing of water so that the efforts of the Department of Public Utilities will not be interrupted this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Water, in that it is immediately necessary to enter into one contract for the option to purchase MMO-MUG testing supplies thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into a contract for the option to purchase MMO-MUG supplies for the testing of E. Coli and Total Coliform from IDEXX Distribution, Inc. for the term ending April 30, 2018 with the option to extend for one additional one year period.
SECTION 2. That City Council finds it in the best interest of the City of Columbus to procure these items in accordance with the agreement negotiated in accordance with the provisions of sole source procurement, section 329.07(E) of the Columbus City Code as follows:
IDEXX Distribution, Inc. All Items in Exhibit B. Amount: $1.00.
SECTION 3. That the expenditure of $1.00 is hereby authorized from the General Fund, and UTC Fund, Organization Level 1: 45-01, Fund: 10, Object Level 3: 2270, OCA: 450047, to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.